Senior Supply Chain- Distribution Technician

Senior Supply Chain- Distribution Technician

Primary Purpose

Responsible for ensuring all needed supplies and equipment are ready and available to meet the needs of the areas supported. Maintain appropriate on-hand supply levels, including management of min/max and reorder points. Perform daily quality inspections of supply locations, ensuring proper product rotation and performance of cycle counts. Maintain an environment that is organized, efficient, and safe.

Minimum Specifications

Education

• High school diploma or general education degree (GED)

Experience

• Minimum of six (6) years of Logistics/ Supply Chain Management, preferably in the Healthcare Industry.

Equivalent Education and/or Experience

• May have an equivalent combination of education and experience in lieu of specific education and/or experience as stated above.

Certification/Registration/Licensure

• Must have a valid driver's license

Required Tests for Placement

• N/A

Skills or Special Abilities

• Knowledge of inventory control procedures.
• Must be able to successfully pass a Basic Math test, as established by Talent Acquisition, with a minimum score of 80%.
• Must be able to successfully pass a Basic Spelling test, as established by Talent Acquisition, with a minimum score of 80%.
• Must be able to think critically and pay attention to detail while performing competing priorities.
• Ability to operate a RFID scanner and perform troubleshooting techniques.
• Must be able to accomplish assigned tasks with little or no supervision.
• Ability to lead by example, promote workplace harmony, and inspire team members to perform at their best.
• Excellent in customer service and safe patient care; contributes to a work environment of caring and cooperation among a culturally diverse workforce.
• Must demonstrate proficiency in operating a PC and Lawson ERP

Responsibilities

JOB ACCOUNTABILITIES

• Receives, manages, and replenishes all supplies in supply rooms and supply cabinets within assigned areas on a daily basis to prevent shortages while avoiding holding excess goods
• Ensures products received for replenishment accurately reflect the products ordered; documents and resolves discrepancies and variances.
• Maintains quality control of products by ensuring packaging integrity, sterility, and identification of expiration dates.
• Rotates inventory during the replenishment process as needed using the first-in-first-out (FIFO) method and the first-expiration-first-out (FEFO) method for all products with a limited shelf life or expiry date.
• Performs spot checks of on-hand inventory and inventory PAR levels in assigned supply locations by the end of the day to scan, identify, and resolve any potential supply availability issues.
• Supports exceptional financial performance by maintaining appropriate floor stock for patient care areas, reviewing utilization information, and working with department representatives to ensure appropriate levels and types of supplies are maintained in each area.
• Conducts routine cycle counts, at the direction of leadership, and adjusts inventory records as appropriate.
• Reviews usage reports on a quarterly basis to identify low usage and no movement supplies; provides a listing of low usage and no movement supplies to leadership with recommendations for corrective actions.
• Inventories, maintains, replenishes, and audits medical supplies on all specialty carts, ensuring appropriate supplies are available on the carts, audits documents, and supply check lists to ensure carts are made ready for clinician/patient use in a timely manner.
• Maintain supply rooms in accordance with JCO and infection prevention standards, as well as perform routine quality checks of supply cabinets in assigned supply locations to ensure standardization and serviceability.
• Completes daily/weekly/monthly documentation and reporting of Key Performance Indicators and supply activities.
• Support supervisor and perform supervisory roles in the absences of leadership to maintain effective communication and performance expectations.
• Identifies ways to improve work processes using lean principles and improve customer satisfaction.
• Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
• Project management experience with the ability to lead a project.
• This includes providing direction and support to project teams and constant monitoring and reporting on the progress of a project, ensuring consistency with the company's commitment and goals.
• Ability to train peers and new employees in an effective manner using established training methods to conduct effective induction and orientation sessions by enhancing employees' skills, performance, productivity, and quality of work.
• Responsible for reviewing and analyzing data from Med/Surg Distributors reports to interpret information relevant for backorders, fill/kill, and purchase orders to manage daily replenishment requirements.
• Maintain a working knowledge of all supplies stored on assigned floors.
• Report and monitor product changes, trials, conversions, and recalls, and adjust inventory based on an understanding of clinical priorities and patient needs.
• Support continuous improvements by identifying ways to advance workflows and process re-engineering opportunities.
• Work with team members to recommend appropriate changes to processes and approaches, and assist in executing the communication plan for clinical staff.
• Promote a safe working environment by identifying situations that are unsafe and/or hazardous in nature and take action or recommend corrective measures to be taken so as to avoid accidents and reduce the risk of accidents within the workplace.
• Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the inventory control area.
• Develops effective internal controls that promote adherence to applicable state/federal laws, and the program requirements of accreditation agencies and federal, state, and private health plans. Seeks advice and guidance as necessary to ensure proper understanding.
• Performs other duties or participates in special projects as assigned.
• Including, but not limited to, some driving, assisting in the delivery of STAT replenishment orders and equipment, assisting customers, and co-workers as needed or as requested by leadership.

Job Accountabilities

• Identifies ways to improve work processes and improve customer satisfaction.
• Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
• Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
• Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the area.
• Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans.
• Seeks advice and guidance as needed to ensure proper understanding.