Senior Trust Administrator

Position Summary

The Private Client Department (PCD) of Day Pitney LLP is seeking a full-time Senior Trust Administrator.

The Senior Trust Administrator is responsible for a wide range of complex fiduciary administration functions in support of PCD partner trustees and clients requiring an extensive knowledge of trusts, estate planning, and administration, investments, and tax laws. They will demonstrate effective communication both written and spoken with attorneys, clients, and COIs. Given the Senior Trust Administrators access to sensitive client information, the successful candidate will demonstrate good judgment, integrity, and discretion at all times.

This position is non-exempt and will be hybrid with three days in office and two days remote per week.

Responsibilities

• Serve as a primary contact for trustees and clients in all aspects of fiduciary account administration, including regular communication with external investment, insurance, banking, tax, and other advisors.
• Independently review and interpret trust instruments and monitor and oversee account activity to ensure proper administration.
• Manage and oversee day-to-day activity of assigned trust relationships, including account opening, distributions, terminations, periodic account review, and closing of trust matters.
• Responsible for ensuring accuracy of trust account records, including records for special assets, such as insurance policies, real estate, etc.
• Contribute to organizational best practices by assisting with development, implementation, and maintenance of standard operating procedures and process documentation in support of continuous improvement within Day Pitneys Private Client Department.
• Manage and oversee additional projects as identified by PCD partners or the Director of Fiduciary Services.

Experience, Qualifications, and Skills

• 7 years of previous fiduciary administration experience in a trust department, law firm, family office, or similar organization.
• Experience with preparation and/or review of fiduciary income tax returns and estate administration considered a plus.
• Undergraduate degree or equivalent in business, finance, or a related field. JD considered a plus.
• Certified Trust and Fiduciary Advisor (CTFA) designation.
• Proficient in fiduciary administration and tax software, e.g. SEI products, OneSource.
• Meticulous attention to detail and a strong commitment to accuracy.
• Ability to effectively prioritize tasks and manage multiple ongoing projects, take initiative, and work with limited direction.
• High ethical standards and integrity with the ability to handle confidential information appropriately and maintain a high level of professionalism.
• Excellent analytical and problem-solving skills to identify compliance risks, evaluate complex legal and regulatory issues, and propose effective solutions.

Compensation & Benefits

This position offers a compensation range of $110,000 to $165,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Staff may also be eligible for discretionary year-end bonuses and annual merit-based increase. The comprehensive benefits package includes:

• Medical, dental, vision, life, and disability insurance
• A 401(k) retirement plan
• Paid time off