Senior Workplace & Facilities Operations Coordinator

Senior Workplace & Facilities Operations Coordinator

Job Location: Cupertino, CA, USA, 95014

Work Model: Onsite Shift: General Business Hours Employment Type: Temporary FT/PT: Part-Time Estimated Duration (In months): 12 Min Hourly Rate($): 48.00 Max Hourly Rate($): 48.00

Must Have Skills/Attributes: Administrative, Asset Management, Keynote, MAC OS, Shipping/Receiving, Slack Experience Desired: Experience as an Operations Coordinator (7-10 yrs); Managing vendor and stakeholder relationships in a fast-paced, cross-functional environment (7-10 yrs); Equipment or asset tracking processes, such as order submission, shipment tracking, and inventory (7-10 yrs) **C2C is not available**

Job Description Schedule Notes: 24 hours per week, 100% onsite (8 hours each day, Tuesday, Wednesday, Thursday) Physical Requirements • Capable of safely handling and transporting items weighing up to 30 pounds Required Skills • 7–10 years of relevant experience as an Operations Coordinator or in a similar high-responsibility administrative or operations role. • Experience managing vendor and stakeholder relationships in a fast-paced, cross-functional environment. • Experience managing equipment or asset tracking processes, such as order submission, shipment tracking, and inventory reconciliation. • Experience supporting facilities operations or space planning projects, such as office moves, seating logistics, or similar large-scale coordination efforts. • Superior written and verbal communication skills, with the professionalism to represent the organization at every level. • Exceptional judgment, discretion, and diplomacy in navigating sensitive situations and diverse personalities, with the ability to know when to act independently and when to escalate. • Exceptional organizational skills and problem-solving ability, with acute attention to detail. • Ability to operate autonomously and manage multiple concurrent projects with a high level of efficiency. • Strong prioritization skills with the flexibility to adapt to evolving demands in a fast-paced, rapidly changing environment. Preferred Skills • Comfortable learning and using established inventory/asset management systems, such as Oomnitza, with the ability to create ad hoc tracking systems as needed. • Proficiency with productivity tools such as Calendar, Pages, Numbers, and Keynote. • Proficiency with collaboration platforms such as Slack.

Overview The Services Operations team is seeking an exceptionally organized, self-motivated Operations Coordinator to serve as the operational backbone and primary point of contact for our Cupertino-based teams. This is a high-visibility role that requires professionalism, discretion, tact, and diplomacy, as this person will engage with all levels of the organization while navigating a wide range of personalities and priorities. Success in this role depends on building and maintaining strong relationships with key partners and requires a proactive, forward-thinking approach, outstanding communication and prioritization skills, and the ability to thrive within a dynamic, fast paced environment.

Responsibilities • Ensure seamless day-to-day operations across multiple buildings by proactively addressing needs and resolving issues quickly and effectively through direct coordination with SRM, Facilities, IS&T, Security, Janitorial, cross-functional business teams, and outside vendors • Partner with the Culver City-based Ops Coordinator to manage equipment for the entire global Ops organization. This includes receiving and vetting equipment requests, submitting orders in accordance with Client policy, tracking shipments, managing loaner device distribution, and upholding meticulous asset tracking for all Client -owned equipment • Oversee comprehensive inventory management by tracking, ordering, and stocking snacks, beverages, and office supplies, ensuring all common spaces remain fully stocked and organized • Coordinate and manage conference room logistics by ensuring rooms are meeting-ready and well-maintained, filing requests for AV-related issues as they arise, and helping manage conference room calendars as needed • Ensure consistent facilities standards across all offices by submitting and managing service tickets, checking mailrooms regularly to ensure packages are delivered promptly, and partnering closely with the Facilities Building Manager to lead routine walkthroughs of all office areas and specialty spaces • Lead and support space planning initiatives by owning the ongoing accuracy of seating charts through regular audits and supporting complex, large-scale office moves • Provide overflow support to the executive admin team by absorbing delegated projects and tasks as needed, such as event coordination and facilitation, catering orders and delivery, and escorting external visitors

**Only those lawfully authorized to work in the designated country associated with the position will be considered.**

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**