Join a well-established contractor specializing in maintenance, repair, and service for fuel facilities. This position supports the Service and Project Management teams through a combination of administrative coordination, customer communication, scheduling support, and occasional field visits. This is an excellent opportunity for someone looking to start a long-term career with a growing company. The role is ideal for candidates with strong organizational and communication skills who enjoy supporting teams, solving problems, and keeping projects moving forward.
Responsibilities:
* Assist Service and Project Managers with daily administrative and operational activities
* Support the preparation of proposals, purchase orders, invoices, service reports, and project documentation
* Coordinate and schedule service work with technicians, subcontractors, vendors, and customers
* Communicate project updates and service information between field personnel, management, and customers
* Assist with obtaining permits, vendor quotes, and supporting project documentation
* Review reports and maintain organized project and service records
* Prepare basic Excel reports, tracking logs, and supporting documentation
* Visit project sites as needed to support field teams, deliver materials, and assist with coordination
* Support other service department functions as directed by management
Qualifications:
* Strong organizational and communication skills
* Proficiency with Microsoft Outlook, Word, and basic Excel
* Ability to prepare and maintain organized documentation and reports
* Strong attention to detail and ability to manage multiple tasks simultaneously
* Valid Florida driver's license
* Ability to work both in an office and occasionally in the field
* High School Diploma required
Preferred Skills & Experience:
* Administrative, dispatching, scheduling, service coordination, customer service, or office support experience
* Experience supporting maintenance, construction, service, or field operations teams
* Experience preparing proposals, invoices, work orders, or service reports
* Mechanical aptitude or familiarity with maintenance, construction, fuel systems, or field service operations
* Bilingual English/Spanish is a plus