Sign upLog in
Back Office Jobs in Palo Alto, CA

Service Scheduler

Sciton
  • Palo Alto, California
  • Remote
    Today

    Job Description

    We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

    Service Scheduler
     
    Sciton is a Silicon Valley based pioneer in laser, light, and energy technologies for aesthetic and medical applications. Our engineers helped bring laser products to market just a few years after lasers were first invented, and that same spirit of innovation still drives us today.

    We are built on a strong set of values: Selflessness, Candor, Innovation, Execution, Objectivity, Excellence, Learning, Ownership, and Clarity. With more than 500 employees worldwide, Sciton has been recognized as a USA TODAY Top Workplace for three consecutive years from 2022 to 2025.

    If you want to work on meaningful technology that directly improves patient outcomes and be part of a company that values curiosity, ownership, and excellence, we would love to meet you.

    Job Summary:
    This crucial role supports our Service team. The Service Scheduler is responsible for coordinating and scheduling all service visits for clients, ensuring optimal use of resources, and delivering excellent customer service. This role involves working closely with field service engineers, customers, and internal teams to manage service requests, maintain schedules, and address any changes or conflicts.

    In This Role, You Will:
    • Schedule Service Appointments: Coordinate and schedule service visits for customers, ensuring proper time allocation for each job.
    • Customer Communication: Communicate with customers to confirm visits, provide service details, and handle rescheduling or cancellations as needed.
    • Resource Management: Assign service technicians based on their skills, availability, and proximity to the job site.
    • Maintain Service Calendar: Update and maintain an accurate service calendar, ensuring all visits are clearly visible and properly scheduled.
    • Customer Support: Address customer inquiries related to service scheduling, track service issues, and resolve scheduling conflicts or delays.
    • Monitor Service Progress: Track the progress of scheduled services to ensure they are completed within agreed timeframes.
    • Data Entry & Documentation: Enter and maintain accurate records of service requests, schedules, and job details in the service management system.
    • Problem Resolution: Proactively handle any scheduling issues, delays, or service conflicts and provide appropriate solutions.
    • Collaborate with Teams: Work closely with technicians, customer service representatives, and management to ensure seamless coordination and high customer satisfaction.
    Essential Requirements:
    • Education: High school diploma or equivalent; associate degree or higher preferred.
    • Experience: Previous experience in scheduling, customer service, or a related field is preferred.
    • Proficiency in Enterprise Resource Planning (ERP) software is preferred.
    • Strong organizational skills and attention to detail.
    • Excellent verbal and written communication skills.
    • Ability to manage multiple tasks and prioritize effectively.
    • Problem-solving and conflict resolution abilities.
    • Proficiency in scheduling software, Google Workspace and Microsoft Office Suite.
    Other Requirements:
    • Ability to work in a fast-paced environment, flexibility in adjusting schedules, and a customer-focused attitude.
    Work Environment:
    • Regular communication with both customers and field teams.
    Additional Notes:
    • This role may require working on weekends or evenings depending on customer needs and business operations.
    Compensation and Benefits
    The salary range is $65 - $80k annually. In addition to a competitive market-based salary, Sciton provides an opportunity to participate in equity/stock incentive programs, a profit-sharing bonus, and a comprehensive benefits package, including 401(k) with matching.

    FULL-TIME/PART-TIME Full-Time
    POSITION Service Scheduler
    LOCATION Remote

    Numbers & Facts

    LocationPalo Alto, California (
    Remote
    )
    Websitehttps://sciton.com/corporate-careers-at-sciton-in-palo-alto-ca

    Skills

    • Business Operationsunmatched
    • Calendar Managementunmatched
    • Communication Skillsunmatched
    • Conflict Resolutionunmatched
    • Customer Relationsunmatched
    • Customer Satisfactionunmatched
    • Customer Service Managementunmatched
    • Customer Support/Serviceunmatched
    • Data Entryunmatched
    • Detail Orientedunmatched
    • Documentationunmatched
    • ERP (Enterprise Resource Planning)unmatched
    • Establish Prioritiesunmatched
    • Healthcare Softwareunmatched
    • Maintenance Servicesunmatched
    • Microsoft Officeunmatched
    • Multitaskingunmatched
    • On Site Supportunmatched
    • Organizational Skillsunmatched
    • Patient Careunmatched
    • Presentation/Verbal Skillsunmatched
    • Problem Solving Skillsunmatched
    • Record Keepingunmatched
    • Resolve Customer Issuesunmatched
    • Resource Managementunmatched
    • Schedule Developmentunmatched
    • Software Engineeringunmatched
    • Team Buildingunmatched
    • Writing Skillsunmatched

    Be found by employers

    5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.

    Level up your application

    Professional resume templates

    Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.

    Free resume templates

    Free resume builder

    Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.

    Free resume builder