Shared Services Specialist

duquesne university

Pittsburgh, PA

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JOB DETAILS

SKILLS

Accounting, Billing, Budget Management, Budgeting, Business Administration, Collective Bargaining, Communication Skills, Documentation, Facilities Management, Finance, Microsoft Office, Microsoft Product Family, Needs Assessment, Operations, Payroll Administration, Presentation/Verbal Skills, Problem Solving Skills, Project Planning, Project Tracking, Purchasing/Procurement, Reconciliation, Stewardship, Succession Planning, Treasury, University/School Policies, Writing Skills

LOCATION

Pittsburgh, PA

POSTED

1 day ago

Shared Services Specialist

Salary: Commensurate with experience
Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Shared Services
Position Status: Full-time
Hours: Varied
Position Number: 437009/10-1143
FLSA Status: Exempt

POSITION SUMMARY:
The primary purpose of this position is tooversee and execute labor and non-labor activities for the various areas thatShared Services supports (including but not limited to Facilities Management,CTS, Treasury Services, etc.). This position budgets, monitors, projects andanalyzes the day-to-day labor activity for these areas but not limited to;exempt, non-exempt employees, those eligible for overtime, union, non-union,student workers; full time and part time positions. Labor related is defined asthe administration of biweekly payroll reporting and reviewing for the abovedepartments and job classifications; the annual development and continualmonitoring of labor salary and overtime budgets; managing the workflow forpersonnel requisitions, separations, new hires, rehires, etc. and preparing thenecessary paperwork (appointment letters, Scheduled Payroll Authorizations,award notices, and onboarding checklists).

Serves as aliaison between the departments and central offices (Planning & Budget,HR).

DUTIES ANDRESPONSIBILITIES:

Reviews and approves leave time entryfor payroll processing verifying time entered aligns with hours worked foremployees. Investigates payroll issues and determines the necessary correctivemeasure to execute in alignment with University policies and/or laboragreements.

Collaboratesdirectly with Shared Services stakeholders to ensure all HR procedures anddeadlines are followed regarding payroll; personnel, including the on/offboarding of employees, position changes, succession planning, raises, etc.Initiates, reviews and executes all HR documentation (i.e. Appointment letters,SPAs, Personnel Requisitions, etc.).

Serves as theinternal labor expert by providing management and oversight of the laborbudgets for Facilities Management and CTS, totaling nearly 300 FTEs & PTEsin a variety of position types, including but not limited to union, non-union,exempt, professional/eligible for overtime, non-exempt, student workers, etc.

Shares findingswith key stakeholders and Shared Services Director providing anyrecommendations and strategies to maintain proper financial stewardship.

Assists withShared Services daily operations, including assisting in managing the SharedServices workspace. Monitors ticket requests and executes to completion.Performs Shared Services processing including but not limited to; departmentalchargebacks, invoicing, reconciliation and procuring goods and services onbehalf of stakeholders.

Completes otherduties as assigned.

REQUIREMENTS:
Minimum qualifications:

Bachelor's degree in business administration, accounting, finance, humanresources, or related field from an accredited institution and 1-3 years ofwork related experience.

Preferred qualifications:

Experienceworking in a robust work environment with large volume of and diverse pool ofemployees is highly preferred.

Experience inworking with union collective bargaining agreements is highly preferred.
Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:

This position requiresproficiency within Microsoft Office products, preferably Excel. Incumbent musthave strong verbal and written communication skills, as well as the ability towork independently, confidentially, and think critically through difficultdiscussions and situations; while maintaining a high level of discretion. Theincumbent must be able to adapt to an evolving department whereprocess improvement is critical, and be comfortable with taking initiative whenappropriate. The ability to plan and project anticipated labor expenses arealso important skills and abilities important to this position.

This position alsorequires the incumbent to have the ability to learn new technical skillsquickly; use of assertiveness and diplomacy and the ability to determine wheneach is required; follow detailed processes and procedures and communicatethese to other team members and stakeholders. Problem solving skills arerequired with the ability to utilize resources as means to solve problems. Theability to maintain accurate and detailed records is important, as well asstrong organizational skills.

The incumbent shall beknowledgeable in utilizing applications for payroll processing (Kronospreferred).

Ability toestablish and maintain effective working relationships with the UniversityCommunity.

Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.

APPLICATIONINSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.

About the Company

duquesne university

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