Position Report to:Purchasing Supervisor
Principal Job Functions:
· Physically receives deliveries of orders issued in our database systems. Additional electronic receiving is done for Purchase Orders processed in the database.
· Receive and process invoices through data entry while ensuring the invoice is complete and totals are accurate.
· Create all of the relevant Labels for stocked parts and apply them to the received parts.
· Manage/file/record/stamp the hard copies and process the electronic documents related to these Purchase Orders. Hard copies are delivered daily to Accounts Payable (Myatt).
· Retrieves invoices electronically to assemble the final Purchase Order packet and document the transactions in the database.
· Communicates with recipients on merchandise received (Myatt). Coordinate with end users for Return Merchandise Authorizations, Core Returns, and any other type of shipments.
· Keeps the receiving docks well organized, clean, and safe while making sure necessary labels, equipment, materials, and supplies are always available (Myatt).
· Daily cycle counts and generate reports (Daily, Weekly, Monthly).
· Change and develop reports in Crystal Reports
· Assist in quarterly physical inventories
· Prepare and maintain files of shipments sent and received
· Verify packing slip against the purchase order
· Verifies receipt of items by comparing items received to items ordered, resolves shipments errors with suppliers
· Monitor and track packages and keep records of shipped items
· Maintain records of damaged goods that have been received
· Communicate directly to recipients about merchandise received within the organization in a timely manner.
· Prepare calculations for rates based on weight and shipping zones
· Maintain and monitor Return Merchandise Authorization (RMA) with vendors
· Lift and move heavy items/packages as required
· Use a computer as needed for email, internet information, and Microsoft Office documents to create entries and maintain an electronic log of incoming and outgoing packages
· Maintain a busy loading dock in good order, including all necessary labels, equipment, materials, and supplies
· Strong organizational skills
Physical Requirements with or without reasonable accommodations:
· Physical activity includes but not limited to, sitting, standing, lifting, reaching, walking, writing, carrying, grasping, holding, clarity or vision, speaking, and listening.
· Must be able to operate office equipment, including but not limited to telephone system, computer system, printer, copy machine, adding machine, and camera equipment.
Other Requirements:
· Ability to work assigned schedule and work overtime as needed
· Respond to emergencies (such as reporting to work early/staying late due to bad weather)
· Maintains effective working relationships with all levels of employees
· Maintain confidentiality
· Understand and carry out detailed written or verbal instructions
· Perform arithmetic calculations
· Receives, count products, and accurately reports figures
· Have good problem-solving skills
· Speak clearly and distinctly
· Work with little supervision
· Perform repetitive work
· Practice good customer services skills
· Meet required deadlines
· Must adhere to all safety rules
· Ability to make oral presentations
· Ability to compose a written document
· Have a valid TN driver’s license
Recommended Preparation for Employment:
High School Diploma or GED with some continuing education in a related field.
Experience in a shipping/receiving environment with experience managing inventory, deliveries, and dealing with vendors, preferably in a transit or similar operating environment. A viable combination of education, training, and experience may be considered.
Must be proficient with all Microsoft Office applications.