Shipping Clerk

Shipping Clerk

Job Duties:

• Prepare, review, and process all outbound shipping documentation including Bills of Lading, packing lists, and shipping manifests; verify accuracy of all documents prior to shipment departure.
• Enter and maintain accurate shipment records in Sage X3 ERP and relevant shipping systems; ensure all system transactions are completed in a timely and error-free manner.
• Coordinate with freight carriers and truck drivers to schedule outbound pickups; communicate shipment schedules, documentation requirements, and any changes to the Shipping Supervisor and relevant stakeholders.
• Verify outbound shipment contents against sales orders, BOLs, and production schedules; identify and communicate any shortages, overages, or discrepancies to the Shipping Supervisor immediately.
• Track outbound shipments from departure through delivery confirmation; proactively communicate any transit issues, delays, or exceptions to the Shipping Supervisor and Customer Service team.
• Assist with inbound receiving documentation as directed; verify and file receiving paperwork accurately.
• Conduct and assist with inventory counts and cycle count activities as required; report discrepancies to the Shipping Supervisor.
• Answer incoming phone calls and respond to emails related to shipment inquiries, carrier coordination, and documentation requests in a professional and timely manner.
• Maintain organized and audit-ready filing systems for all shipping documentation including BOLs, freight invoices, delivery confirmations, and carrier correspondence.
• Order and maintain an adequate supply of shipping materials including labels, forms, and packaging supplies; report low inventory levels to the Shipping Supervisor.
• Follow all food safety, GMP, Food Defense, and quality policies at all times; report any food safety concerns or incidents to the Shipping Supervisor immediately.
• Ensure compliance with all applicable DOT, carrier, and regulatory documentation requirements for outbound shipments.
• Provide general administrative support to the shipping department including photocopying, filing, data entry, and other clerical tasks as directed.
• Assist in training new shipping team members on documentation procedures and system processes as directed.

Requirements:

• High school diploma or equivalent required; Associate's degree in Business, Logistics, or a related field preferred.
• 1–3 years of shipping, logistics, or warehouse administrative experience in a food manufacturing or distribution environment preferred.
• Solid understanding of shipping documentation including Bills of Lading, packing lists, and freight manifests.
• Experience with Sage X3 ERP or similar ERP/WMS systems preferred; training available for the right candidate.
• Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook); ability to input, manipulate, and report on shipping data.
• Strong attention to detail and accuracy in documentation, data entry, and shipment verification.
• Excellent verbal and written communication skills; ability to interact professionally with carriers, truck drivers, and internal team members.
• Strong organizational and time management skills; ability to manage multiple tasks simultaneously in a fast-paced shipping environment.
• Knowledge of food safety standards including GMP, HACCP, and Food Defense policies preferred; training provided.
• Ability to work in varying temperature environments including cold storage areas on a case-bycase basis.
• Ability to lift up to 25 pounds; able to stand, walk, and move about the facility for extended periods.
• Ability to work flexible schedules including early mornings, evenings, weekends, and holidays as operational needs require.
• Team-oriented with a strong work ethic and commitment to accuracy and operational excellence.
• Bilingual (English/Spanish) is a plus for effective communication with carriers and plant-floor team members.

Background/Drug Test/Everify

$17.00-21.00/hr DOE

8:00am-4:30pm

Pleasant Prairie, WI 53158

Please send resumes to LFISHER@elitestaffinginc.com

All employees of Elite Staffing must be 18 years or older and authorized to work in the United States.

Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.

Our hiring process may include the use of artificial intelligence (AI) to assist in recruiting candidates. AI may be used to collect information and grade, rank, or score your answers. All employment decisions are made by human reviewers. By submitting your application, you authorize Elite Staffing, Inc. to contact you using the contact information you have provided for employment-related activities via any method, including SMS, email, and phone calls, including through the use of automated technology, AI generative voice, and pre-recorded and/or artificial voice messages. For accommodations or to opt out of AI-assisted communication, you may unsubscribe from any SMS message and/or inform the AI technology of your request to opt out of AI-assisted communications. All personal information provided will be handled in accordance with our Privacy Policy found on our website.

All employees of Elite Staffing must be 18 years or older and authorized to work in the United States.

Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.CB3