Shipping Coordinator

TechTrans International provides language services and travel logistics, language teaching, interpreting, translating, travel coordination and much more. We have international offices, staff, and clients calling us from around the world. We are seeking a highly experienced Shipping Coordinator who will be responsible for the timely and accurate organization and completion of all shipping-related tasks.

Responsibilities

• Coordinate domestic and international transportation activities supporting U.S. Government operations, including air, ocean, and ground shipments moving through complex global supply chains
• Manage day-to-day warehousing, receiving, inventory accountability, and distribution activities for government-owned materials and equipment
• Coordinate with freight forwarders, transportation providers, customs brokers, vendors, warehouses, and in-country partners to ensure successful shipment execution and delivery
• Track shipments from origin through final delivery, proactively identifying and resolving transportation, routing, documentation, or customs clearance issues
• Prepare, review, and maintain transportation and shipping documentation including commercial invoices, packing lists, airway bills, bills of lading, export documentation, and delivery records
• Support international shipping activities in compliance with U.S. Government requirements, customer procedures, and host nation import/export regulations
• Coordinate shipment schedules, transportation milestones, warehouse activities, and inventory records within internal logistics tracking systems
• Ensure proper material handling, packaging, storage, and transportation accountability throughout the shipment lifecycle
• Support time-sensitive and short-notice operational requirements, including coordination across multiple geographic regions and time zones
• Provide operational status updates, shipment visibility reporting, and logistics coordination support to internal teams and government stakeholders
• Assist in resolving shipment discrepancies, damaged cargo, missing documentation, delivery delays, and inventory variances
• Support continuous process improvement efforts related to transportation coordination, shipment visibility, inventory accuracy, and operational execution

Requirements

• U.S. citizenship required
• 3-5 years of experience supporting international transportation, shipping, warehousing, or supply chain operations
• Experience supporting U.S. Government, Department of Defense, DTRA, or overseas logistics programs preferred
• Familiarity with international freight forwarding, customs clearance processes, import/export documentation, and transportation coordination activities
• Experience coordinating multiple concurrent international shipments and operational priorities in a fast-paced environment
• Strong organizational, analytical, and problem-solving skills with attention to detail
• Ability to communicate and coordinate effectively with internal teams, external vendors, carriers, and overseas partners
• Proficiency in Microsoft Office applications including Outlook, Excel, and Word
• Candidate must be eligible to work in the United States without sponsorship now or in the future