Shipping & Administrative Coordinator (2+ Years Experience Required)Detail-oriented operations professional with 2+ years of experience supporting order processing, shipping coordination, and customer service. Ensures timely fulfillment, accurate documentation, and strong cross-functional communication with sales, production, and customers.Key Responsibilities:Monitor email and internal channels to prioritize urgent orders, customer inquiries, and prepaymentsReview receivables and process credit card payments to release eligible same-day shipmentsCreate, modify, and process sales orders; deliver order confirmations within 24 hoursCoordinate same-day shipping, ensuring orders are released and ready before carrier pickup deadlines (FedEx/DHL)Generate invoices, post orders, and maintain accurate records in CRM/ERP systemsPrepare shipments by attaching packing slips, staging packages, and coordinating with productionCalculate shipping charges and provide timely quotes to support sales teamsReceive inventory, enter vendor invoices, and verify payments (AP/AR support)Process RMAs, loaner returns, and turnaround ordersManage mail, enter checks/bills, and maintain organized financial recordsProcess Net 30 applications and follow up on collectionsHandle administrative tasks including vendor forms and office supply purchasingProvide responsive phone and email customer supportCore Skills:Order ManagementShipping & LogisticsCustomer ServiceAccounts Receivable/PayableCRM/ERP SystemsAttention to DetailTime ManagementCross-functional CoordinationAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.#J-18808-Ljbffr