Shipping / Receiving Coordinator

RJ Schinner is celebrating 75 years of business! Our journey started back in 1951. Today, we're proud to have 20 distribution centers across the U.S. and a team of 600+ amazing people, all working together to keep distributors in 48 states stocked with the essentials - from paper goods and foodservice packaging to cleaning supplies.

Headquartered in Menomonee Falls, WI, we're proud to be recognized as one of Deloitte's Wisconsin 75 most successful private companies and recognized by BizTimes' Future 50 Program as one of the fastest-growing privately-owned companies in southeastern Wisconsin.

But what really matters? The people behind it all. When you join RJ Schinner, you're not just taking a job - you're becoming part of a team that values hard work, celebrates success, and believes in growing together.

Shipping & Receiving Coordinator Summary:

The Inbound Scheduler is the main point of contact w/ Will Call Customers, carriers, and dispatchers. Responsible for scheduling inbound loads with carriers. Must assign docks to drivers as they arrive on sight taking into account logistics of the warehouse. Use various software to maintain the inbound schedule, upload vendor/ carrier paperwork into our WMS. Schedule LTL carriers for pick up using Echo 3PL software. Responsible for ensuring accurate receipt/shipment and appropriate handling of merchandise. Completes shipping and receiving reports. Has knowledge of commonly-used concepts, practices and procedures within the redistribution field. Relies on instructions and pre-established guidelines to perform the functions of the job. Must have ability to interact/ communicate with a variety of other departments including Accounting, Purchasing, and Customer Service.

Schedule: Full-Time | Monday - Friday | 1st Shift, 6:00 am - 2:30 pm, or until completion

Shipping & Receiving Coordinator Responsibilities

• Schedule all Inbound loads with carriers, managing appointments in "Open Dock"
• Schedule all LTL, TL, and partial truckload appointments with carriers using 3PLs or complying with customers routing information.
• Responsible for reconciling vendor paperwork/ receiving paperwork vs. data entered in the WMS.
• Responsible for collection of any applicable fees from carriers.
• Complete Overage, Shortage, and Damage paperwork to be shared with Purchasing and Accounts Payable.
• Assess appropriate vendor penalties
• Manage "Days Out" spreadsheet to ensure proper inbound scheduling compliance.
• Upload paperwork for inbound and outbound shipments into our WMS, adding applicable freight charges, and completing transactions for proper invoicing.
• Maintains other shipping records such as returned merchandise, damage, discrepancies, etc.
• Establish an appropriate rapport with customers, vendors and delivery drivers
• Observe and comply with all workplace safety procedures and measures, including immediately documenting any unsafe acts, conditions, or accidents
• Maintain organization and cleanliness of warehouse
• Reconcile Invoice Preview Queue on a weekly basis
• Occasionally help with operations on the dock including picking, receiving, put away.
• Other duties as assigned by management.

Shipping & Receiving Coordinator Qualifications

• Strong interpersonal skills
• Strong attention to detail
• Ability to prioritize tasks
• Proficient with Microsoft Outlook
• General knowledge of Microsoft Excel
• Significant inventory control and SKU management exposure
• Ability to perform light to heavy physical tasks; able to lift 50 lbs. safely
• Eclipse Warehouse Management System background a plus
• Must be dependable, reliable, and mature enough to handle equipment safely and sensibly
• Ability to independently with limited direction
• Ability to problem solve.
• Exposure to environmental conditions (e.g. heat/cold; noise and dust).
• Previous warehouse and forklift experience a plus

Location: N89W14700 Patrita Drive | Menomonee Falls WI | 53051 | www.rjschinner.com

R.J. Schinner Co., Inc. is proud to be an Equal Opportunity Employer. We hire and promote for all positions without regard to race, religion, color, national origin, gender, sexual orientation, gender identity and/or expression, disability, or veteran status. All terms and conditions of employment are administered on the basis of equality.