Shipping & Receiving Packager

Shipping & Receiving Packager

Primary Function

The Shipping & Receiving Packager is responsible for preparing shipping documentation, coordinating outbound shipments, maintaining shipping records, and supporting operational activities related to the timely delivery of products to customers.

7 am – 6 pm (Hours may Vary) Monday – Saturday, OT available. Must be willing to work 7 days a week, if needed.

Duties and Responsibilities

1. Receive completed job travelers for outgoing parts and process incoming customer releases.
2. Match finished products to internal documentation, including job travelers, purchase orders, work orders, and related records.
3. Verify that all required production and quality steps have been completed and confirm shipment quantities and details.
4. Scan and file all signed shipping documents electronically.
5. Package, coordinate and schedule shipments through motor freight carriers, hot shot services, and other transportation providers as required.
6. Check out drivers and provide all shipping documentation required for customer deliveries.
7. Upload shipping documentation to customer portals and/or email customers shipment details, including weights and dimensions.
8. Communicate outbound shipment status and related information to Sales and Operations teams.
9. Forward completed shipping documentation to Accounts Receivable for invoicing purposes.
10. Perform purchasing activities for critical and non-critical materials, products, and outsourced services.
11. Issue purchase orders for service calls and yard equipment; notify appropriate personnel of incoming packages.
12. Maintain the shipping window and ensure driver sign-in records are accurately completed.
13. Answer incoming calls for the Shipping Department and coordinate full-load shipments with trucking companies.
14. Collaborate with trucking companies, Quality, Yard Operations, and other departments to meet customer delivery requirements.
15. Assist the Yard Supervisor with manual tally entry into spreadsheets, issue loading authorizations, and maintain dump tally records.
16. Participate in on-call rotation and provide support as needed.
17. Follow all established safety policies, procedures, and requirements.
18. Perform other duties as assigned.

Tools, Equipment, and Machinery

• Operate standard office equipment, business machines, and manufacturing-related systems necessary to support shipping and operational activities.
• Utilize computer software, spreadsheets, and shipping systems to maintain accurate records and documentation.

Qualifications

Education

• High school diploma or GED required.
• Trade school training is a plus.
• Must possess basic reading and writing skills.

Experience

• Minimum of one (1) year of industry-related experience preferred.

Skills and Abilities

• Ability to accurately process shipping and purchasing documentation.
• Strong organizational and communication skills.
• Ability to coordinate multiple tasks and priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications and data entry systems.
• Ability to work effectively with customers, carriers, and internal departments.

Performance Expectations

• Demonstrate the ability to perform all essential job functions within 90 days of hire.

Training Requirements

• Safety training and compliance orientation.
• Management system familiarization and required procedural reading.
• Quality system orientation and training.
• Formal training on company work instructions, policies, procedures, and applicable industry standards.

Working Conditions

• Office and industrial/manufacturing environment.
• Frequent interaction with drivers, carriers, customers, and internal personnel.
• May require occasional overtime and participation in an on-call schedule.