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Skills
Administrative Skillsunmatched
Billingunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Data Entryunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Maintenance Servicesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Record Keepingunmatched
Spreadsheetsunmatched
Team Playerunmatched
Time Managementunmatched
Training/Teachingunmatched
Truckingunmatched
Vehicle Fleetsunmatched
Vision Planunmatched
Description
Benefits:
401(k)
Competitive salary
Dental insurance
Opportunity for advancement
Training & development
Vision insurance
We are seeking a detail-oriented and reliable Shop Invoice & Administrative Assistant to support daily operations in our maintenance/shop environment. This position is responsible for preparing and calculating customer invoices, ensuring accuracy of work orders, and assisting with general administrative tasks related to shop operations.
Key Responsibilities:
Prepare, review, and calculate invoices based on completed shop work orders
Verify labor hours, parts usage, and service records for accuracy
Enter and update data in company systems and spreadsheets
Communicate with shop personnel to clarify job details when needed
Maintain organized records of invoices, work orders, and supporting documents
Assist with general administrative and office tasks as required
Ensure all billing information is accurate and submitted on time
Requirements:
Strong computer skills (MS Office, especially Excel, and general data entry systems)
High attention to detail and accuracy in calculations
Ability to organize and manage multiple tasks efficiently
Basic understanding of shop or fleet operations is an advantage
Previous experience in shop administration, billing, or invoicing is highly preferred
Strong communication and teamwork skills
Preferred Experience:
Prior experience in a trucking shop, repair facility, or fleet maintenance environment
Familiarity with work orders, parts tracking, or repair billing processes
Personal Qualities:
Responsible and reliable
Organized and detail-focused
Able to work in a fast-paced operational environment