Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Bookkeeping, Communication Skills, Construction, Credit and Collections, Detail Oriented, Documentation, Documentation Standards, File Maintenance, Finance, General Ledger Accounting, Intuit Quickbooks, Leadership, On Site Support, Organizational Skills, Payroll Administration, Payroll Management, Process Improvement, Project Lifecycle, Reconciliation, Record Keeping, Sales, Standard Operating Procedures (SOP), Time Management, Track Customer Issues, Vendor/Supplier Management
JOB DESCRIPTION
Accounting Operations Coordinator
JOB TITLE: Accounting Operations Coordinator
REPORTS TO: Ownership / Company Leadership
LOCATION: Austin, Texas
DEPARTMENT: Accounting / Finance
SUMMARY OF POSITION
The Accounting Operations Coordinator will take ownership of core accounting and administrative functions currently managed by company leadership. This is a hands-on role suited for someone who enjoys variety, works well independently, and is ready to be the operational backbone of the company's financial processes.
Responsibilities will be phased in over time, giving the right candidate an opportunity to learn systems and workflows before assuming full ownership of each area.
KEY RESPONSIBILITIES
Invoicing & Job Costing
- Prepare and issue customer invoices accurately and on time
- Maintain job cost records throughout the lifecycle of each project
- Convert approved quotes into sales orders and ensure documentation is complete
Accounts Receivable
- Monitor AR aging and follow up on outstanding balances
- Support collections efforts and maintain clear records of customer account activity
Accounts Payable & Vendor Management
- Maintain vendor files, W-9s, and AP voucher packages
- Match invoices to receipts and inventory records prior to payment
Payroll Support
- Assist with payroll processing, including timesheet review and coordination with the payroll provider
Banking & Reconciliation
- Perform monthly bank reconciliations and assist with ongoing cash tracking
Month-End Close & Documentation
- Assist with close activities and contribute to standard operating procedure documentation
- Identify opportunities to improve process consistency and accuracy
WHAT SUCCESS LOOKS LIKE
- Invoices go out on time and job costs are tracked without gaps
- AR aging is actively managed and collections issues are surfaced early
- AP is organized, matched, and processed without delays
- Payroll runs smoothly with no surprises
- Bank reconciliations are completed monthly and discrepancies are resolved quickly
- Processes are documented and repeatable
QUALIFICATIONS
- 2+ years of hands-on experience in bookkeeping, accounting operations, or a similar role
- Solid understanding of AR, AP, and general ledger concepts
- Proficiency with accounting software; QuickBooks experience preferred
- Strong attention to detail — you catch errors before they become problems
- Comfortable working independently once familiar with the processes
- Professional communication skills, particularly when following up on invoices or vendor issues
- Prior experience in a construction, field services, or project-based business is a plus
COMPENSATION
- $68,000 – $95,000, depending on experience, in line with Austin market rates for this level of role
- Additional benefits details to be discussed during the interview process