Site Accountant

Site Accountant

Position Overview

We are seeking a detail-oriented Site Accountant to manage day-to-day accounts payable (AP) and accounts receivable (AR) functions at the project/site level. This role serves as the financial point of contact on site, ensuring accurate and timely processing of AP invoices, vendor payments, customer billing, collections support, and sales tax compliance, while maintaining strong communication with vendors, customers, and internal project teams.

Key Responsibilities

Accounts Payable (AP)

• Invoice Processing - Review, code, and process vendor invoices accurately and in a timely manner, ensuring proper approvals and matching to purchase orders/contracts.
• Check Runs - Prepare and execute scheduled check runs, ensuring vendors are paid accurately and on time.
• Accrual Support - Assist in preparing month-end accrual entries for outstanding invoices and unbilled expenses to support accurate financial reporting.
• Pay Apps / Remittance - Process subcontractor and vendor pay applications and remittances in accordance with contract terms and lien waiver requirements.
• Vendor Communication - Serve as a primary point of contact for vendors, resolving invoice discrepancies, payment inquiries, and account issues professionally and promptly.

Accounts Receivable (AR)

• Invoicing - Prepare and issue accurate, timely customer invoices in accordance with contract billing schedules and requirements.
• Cash Application - Apply incoming customer payments to the correct accounts and invoices, ensuring accurate and up-to-date AR records.
• Collections Support - Monitor outstanding receivables and work with corporate collections team to support collection efforts.
• Sales Tax Compliance - Ensure accurate calculation, application, and reporting of sales tax on customer invoices in compliance with applicable state and local regulations.
• Customer Communication - Act as a courteous and responsive liaison with customers regarding billing questions, disputes, and account status.

Qualifications

• Associates or Bachelors degree in Accounting, Finance, or a related field preferred.
• 2+ years of experience in accounts payable, accounts receivable, or general accounting, ideally in a manufacturing or construction-based environment.
• Working knowledge of sales tax compliance requirements.
• Proficiency with accounting/ERP software and Microsoft Excel.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines.
• Excellent written and verbal communication skills for interacting with vendors, customers, and internal teams.

Core Competencies

• Accuracy and attention to detail in financial processing
• Strong organizational and time-management skills
• Professional, service-oriented communication style
• Ability to work independently on-site while collaborating with the broader accounting/finance team
• Problem-solving mindset for resolving vendor and customer discrepancies