Site Administrator

Job Title: Site Administrator / Administrative Assistant

Job Description

This contract Site Administrator / Administrative Assistant role supports a large construction project by managing onsite onboarding, data entry, and daily clerical tasks. Working directly from the construction site in Austin, Texas, you will coordinate with project leadership and payroll teams, serve as the primary contact for new tradespeople, and ensure accurate and compliant administrative processes that keep the project running smoothly.

Responsibilities

• Assist new employees and tradespeople with orientation and onboarding, including gathering required information and documentation for payroll and employment records.
• Use internal onboarding software to enter, update, and maintain accurate employee data.
• Create and maintain basic spreadsheets to track onboarding status, employee information, and other project-related administrative data.
• Coordinate regularly with the Controller, Project Managers, and payroll staff to ensure timely and accurate processing of new hires and changes.
• Serve as the primary point of contact for tradesmen during the onboarding process, answering questions and guiding them through required steps.
• Maintain organized physical and digital records in accordance with company policies and project requirements.
• Ensure administrative processes comply with company standards, including confidentiality and proper handling of sensitive information.
• Support general office and clerical functions within the construction trailer, such as filing, copying, scanning, and basic document preparation.
• Prioritize and manage multiple administrative tasks to meet project deadlines and ramp-up periods.
• Contribute to a professional and efficient site office environment by communicating clearly with field and office personnel.

Essential Skills

• Minimum 2+ years of administrative or clerical experience.
• Proficiency with basic spreadsheets and Microsoft Office or similar software.
• Experience with data entry and maintaining accurate records.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Clear and professional communication skills, both verbal and written.
• Ability to handle sensitive information and maintain strict confidentiality.
• Comfort working in a construction site trailer environment.
• Experience supporting onboarding processes or administrative support for new hires.

Additional Skills & Qualifications

• High school diploma or equivalent; an associate degree is preferred.
• Strong attention to detail and accuracy in data entry and documentation.
• Ability to prioritize tasks effectively in a dynamic project environment.
• Any industry experience is acceptable; prior construction industry experience is a plus.
• Interest in gaining exposure to construction operations and project management processes.
• Willingness to work in a contract role, initially expected to last 6 months with the potential to extend up to 12 months based on project needs.

Work Environment

This role is fully onsite in an air-conditioned construction trailer located at a large electrical construction project in Austin, Texas. You will work closely with field teams, project management, and back-office staff in a fast-paced, project-driven environment. The typical schedule averages 28-30 hours per week, with the potential to increase to approximately 40 hours during project ramp-up periods. Standard hours are generally from 7:00 a.m. to 3:30 p.m., with some variability based on project demands. The setting combines office-based administrative work with proximity to active construction operations, offering direct exposure to construction workflows, project management processes, and site logistics.

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Jun 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.