Site Administrator

• Plan, organize, and execute employee engagement activities, including monthly celebrations, Wayday, and Peak season events.
• Create and update promotional materials such as flyers, engagement boards, and digital signage. 
• Manage recognition programs, including birthday and anniversary celebrations, employee/supervisor of the month awards, and gift card distribution.
• Facilitate site team meetings; including presentation preparation, logistics, and coordinating leadership updates.
• Manage team feedback boards; collecting responses, following up with leaders, and updating communication boards.
• Foster a positive and inclusive workplace culture through various communication channels.

• Assist with contingent worker administration, including creating job requisitions, entering new hires. 
• Maintain employee data in Org Browser, including updating T-shirt sizes and uploading photos.
• Assist with contingent worker and new hire onboarding processes. 

• Oversee general office upkeep, ensuring a clean, organized, and functional workspace.
• Manage inventory and ordering of office, pantry, and warehouse supplies. 
• Coordinate with and manage onsite vendors (e.g., security, cleaning services, food vendors, maintenance).
• Handle various miscellaneous administrative tasks and run errands as needed for the facility.
• Manage the building's budget and financial tracking related to office operations.
• Prep/manage executive /Leadership visits (Including but not limited to, room bookings / comms / Food and beverage / Access, etc.)

• Navigate PO systems, track payments, and submit financial inquiries.
• Track and submit credit card expenses (e.g., Coupa) and assist with expense reports.
• Site Budget Tracking (ER) and Coupa PO Audits.

• Manage visitor requests and approvals via service systems.
• Provide comprehensive visitor support (office space, meals, on-site needs).
• Arrange and book associate and leadership travel (flights, hotels, rentals) as needed.

• Manage employee badging: printing, reissuing, photo upload (Lenel), and deactivation.
• Grant and manage badge access for visitors and outsourced labor.
• Support Safety month engagement activities.

• Maintain various trackers and logs (e.g., liquidations, VOA responses, mail statements).
• Organize and prepare materials for daily meetings and internal updates.
• Attend team meetings and business reviews, providing input and taking minutes.
• Support special projects and assist departments with administrative needs as needed.

• High School diploma or equivalent.
• Previous experience within a warehouse, logistics, distribution, or related environment.
• Computer skills: Must be proficient with word processing, spreadsheets and creating presentations and experienced with HR, Payroll, Purchase Order (PO) and building access tools (Lenel, Workday, Coupa and VNDLY are a plus).
• Experience with employee engagement initiatives and fostering a positive, collaborative workplace culture.
• Ability to work in both an office and a warehouse environment.
• The ability to stand, walk, bend, lift, and work a full shift (8+ hours a day) in a dynamic, non-climate-controlled warehouse environment.
• Occasional flexibility is required during peak seasons (early mornings, evenings, or weekends) to support engagement across all shifts.
• Literacy & Communication: Ability to analyze and execute instructions of varying complexity—from simple correspondence to technical manuals and diagrams—in English.
• Adaptive Problem Solving: Strong critical thinking skills to resolve practical problems and manage variables in both standardized and unpredictable situations.
• Priority Management: Exceptional organizational skills to manage multiple projects, deadlines, and competing priorities effectively.
• Discretion: High level of integrity and discretion when handling confidential information.
• Excellent communication skills and the ability to communicate clearly in English (verbal and written).

• Full health benefits available (Medical, Dental, Vision, HSA/FSA) on day one for eligible employees.
• 24/7 access to mental, financial, physical and emotional wellbeing support, plus an enhanced offering of therapy and coaching.
• Automatic enrollment into Basic Life and Accidental Death & Disability Insurance.
• 401(k) matching with immediate vesting.
• Paid Parental Leave, Surrogacy & Adoption Reimbursement and Caregiver Services.
• Tuition Reimbursement.
• Wayfair Employee Discount.
• Exclusive access to thousands of perks & discounts through BenefitHub.
• Yearly match up to $500 for personal donations made by employees to registered 501(c)(3) nonprofits.

Assistance for Individuals with Disabilities
Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form.
 
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About Wayfair Inc.
Wayfair is one of the world’s largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we’re reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you’re looking for rapid growth, constant learning, and dynamic challenges, then you’ll find that amazing career opportunities are knocking.

No matter who you are, Wayfair is a place you can call home. We’re a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair – and world – for all. Every voice, every perspective matters. That’s why we’re proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

Your personal data is processed in accordance with our Candidate Privacy Notice (https://www.wayfair.com/careers/privacy). If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at dataprotectionofficer@wayfair.com.