Title: Administrative Assistant / Site Buyer
Job Description & Summary
Position Summary
Perform assigned purchasing activities within AptarGroup for raw materials, supplies, and/or
corporate/facilities support functions. Act as a central point of contact for specific procurement
items/activities and support internal client and supply base requirement.
Job Elements & Position Responsibilities
Purchasing
- Manage day-to-day purchasing functions within assigned site
- Interface with other functional groups within site to ensure adequate understanding of
needs and proper allocation of purchasing resources
- Assure supplier adherence to Aptar PO terms/conditions and quality standards
- Identify qualified sources of supply and facilitate the vendor setup process on behalf of site.
- Lead negotiation efforts on new purchase agreements and new supplier contracts, focusing on quality, delivery, cost containment, payment terms, lead-time, and process improvements.
- Negotiate major purchases and agreements for site(s) as assigned by Purchasing Manager or Site Director
- Prepare and generate project budget, objectives, and reporting in support of site objectives
- Foster continuous improvement in the purchasing process
- Establish and consistently meet cost/waste reduction targets for assigned commodities or services
- Interact with Aptar Purchasing personnel from various regions as assigned to coordinate and leverage total spend for goods or services purchased
- Review purchase requisitions for necessary approvals ensuring compliance to policies, issue purchase orders, assure supplier adherence to terms and conditions, and foster continuous improvement
- Convert electronic purchase requisitions into purchase orders through SAP
- Issue purchase orders to suppliers
- Aggressively pursue excellence and professionalism in all supplier relationships
- Identify process enhancement and savings opportunities in support of specific procurement objectives
Front Desk & Reception
- Greet employees, visitors, clients, and contractors with a friendly, professional, and welcoming presence
- Answer and route incoming phone calls or inquiries with courtesy and efficiency
- Manage visitor check-in procedures and maintain a welcoming front-office environment
- Handle general inquiries and provide accurate information or direct requests appropriately
- Support a seamless and positive first impression for all customers and guests
Administrative Support
- Provide administrative assistance to leadership and cross-functional teams
- Manage calendars, schedule meetings, and coordinate conference rooms
- Collect mail and correspondence and distribute accordingly
- Order, stock and manage office and breakroom supplies ensuring all areas remain organized and fully replenished
- Prepare and set up beverages, snacks, and other hospitality items for visitors, candidates, and Aptar executives to ensure a welcoming and professional environment.
- Assist Human Resources in the planning, setting up and clean up activities for employee events and activities.
- Work closely with the Site Director to support day‑to‑day operational needs, including managing calendars, scheduling meetings, and coordinating site activities.
- Perform other related duties as assigned, including clerical tasks for site director and personnel.
Required Qualifications
Education
- Minimum of a bachelor's degree: BS/BBA
Experience
- 3 - 5 years of related purchasing experience in a manufacturing environment. Injection
molding and highspeed assembly experience desirable
- Demonstrated relationship management with third party value add service providers
- Demonstrated advancement in responsibility and authority
Skills
- Proficient with business computing tools including Microsoft Office Applications
- Familiarity with SAP and inventory control systems and practices
- Understanding of market dynamics and cost drivers
- Ability to consistently manage multiple priorities
Excellent verbal and written communication skills
- Confidence and professionalism in all dealings, both internal and external
Marginal Job Functions
- Ability to interpret specifications.
- Ability to read engineering drawing
Non-Mandatory Job Qualifications (Not absolutely required, but enhance chance for success)
- CPM, CPIM, or CIRM Certification desirable
WHAT WE OFFER:
- An Exciting, Diverse and value based working environment
- Award-winning Corporate University offering personal development and training opportunities.
- Innovative benefits plan, which includes 401K plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.
BE YOU. BE APTAR
Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age,
sex, disability, sexual orientation, race, religion or belief.