Administrative Skills, Budgeting, Building Codes, Building Systems, Carpentry, Communication Skills, Computerized Maintenance Management System (CMMS), Construction Drawings, Construction Management, Construction Safety, Cost Estimates, Develop and Maintain Customers, Driver's License, Electricity, Environmental Health, Facilities Management, HVAC, Maintain Compliance, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operations Planning, Organizational Skills, Painting (Facilities and Maintenance), Performance Analysis, Performance Metrics, Plumbing, Preventative Maintenance, Project Management Software, Project Tracking, Project/Program Coordination, Regulations, Safety Standards, Safety/Work Safety, Schedule Development, University/School Policies
Posting Details
Position Information
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Fiscal Year 2025-2026
Position Title: Skilled Trades Coordinator
Classification Title: Assistant Facilities Program Coordinator
Department: General Operations
Posting Number: P260024
Posting Link: https://www.ubjobs.buffalo.edu/postings/61148
Employer: State
Position Type: UUP Professional
Professional Appointment Term: Term
Salary Grade: SL3
Posting Detail Information
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Position Summary
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Join our University Facilities team as a Skilled Trades Coordinator and play a key role in keeping our operations running smoothly. In this position, you will manage and schedule small to medium-sized operations maintenance and repair work and billable work orders across the universitys three campuses. This role coordinates multiple skilled trades, e.g., electrical, plumbing, HVAC, carpentry, painting, etc., sets the correct order of operations, and prepares accurate cost and time estimates for our campus customers before work begins. The Skilled Trades Coordinator ensures jobs are sequenced properly, schedules are being maintained, and customers are kept abreast on the status of their requests.
Responsibilities
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- Review work orders, scope, and site conditions to determine required trades and define the order of operations.
- Collaborate with trade supervisors to assemble comprehensive labor, material, and time estimates in alignment with university policies and budget requirements for customer approval prior to project initiation.
- Develop short-interval schedules for small jobs, routine maintenance, minor repairs, room refreshes, preventive maintenance tasks, and minor renovations.
- Prevent trade conflicts by sequencing tasks and coordinating site access.
- Coordinate and communicate timelines and expectations to campus customers.
- Track costs and labor in the CMMS, monitor progress, and adjust sequencing as needed.
- Work with our Code Compliance Manager and Environment Health and Safety team to ensure adherence to safety standards, building codes, and university policies.
- Assist the Operations Work Order Planner and Scheduler to develop, monitor, and report on key performance indicators (KPIs).
- Identify and implement improvements to the work order process and systems.
Minimum Qualifications
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- Bachelors degree in Facilities Management, Construction Management, Engineering, or related discipline, or equivalent combination of education and experience.
- At least 3 years of experience in facilities operations, maintenance coordination, or skilled trades scheduling.
- Strong knowledge of building systems, electrical, plumbing, HVAC, carpentry, painting, etc.
- Demonstrated experience coordinating cost and time estimates for multi-trade projects.
- Ability to read and interpret construction drawings and specifications.
- Ability to interpret building codes and safety regulations.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for daily administrative and reporting tasks.
- Demonstrated ability to quickly learn and adapt to new software platforms and tools, such as project management applications.
- Excellent organizational and communication skills to manage multiple priorities and interact with diverse stakeholders.
- Valid drivers license.
Preferred Qualifications
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- Proficiency with Computerized Maintenance Management Systems (CMMS).
- Experience sequencing multi-trade work and preventing trade conflicts.
- Familiarity with preventive maintenance programs and KPI reporting.
Salary Range
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$60,000 - $75,000
Additional Salary Information
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Job Type: Full-Time
Campus: North Campus
Posting Alerts: Special Instructions
Summary: Additional Information
Is a background check required for this posting? Yes
Background Check Notification: For non-internal applicants, a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
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- Name: Benjamin Ray
- Contacts: Pronouns
- Contacts Title: Work Order Planner and Scheduler
- Contacts Email: bray2@buffalo.edu
- Contacts Phone: 716-645-3524
- Posting Dates: Posted 02/18/2026
- Deadline for Internal Applicants: 03/04/2026
- Deadline for External Applicants: Open Until Filled
- Date to be filled: 05/01/2026
- References: Number of References Required: 3
- Reference Cutoff Date: Instructions to Applicant: Supplemental Questions: Required fields are indicated with an asterisk.