Small Projects Administrative Assistant

We’re seeking a proactive and detail-oriented Administrative Assistant to support our Small Projects team. This role is essential in coordinating daily operations, ensuring timely billing, and maintaining excellent customer service.

Key Responsibilities:

• Prepare and process T&M and bid project billings
• Enter and code AP invoices; manage credit card payments
• Dispatch service calls and assist with scheduling manpower
• Maintain job boards, job files, and inventory records
• Apply for permits and assist with payroll and timecards
• Support tool tracking, training coordination, and license renewals
• Communicate effectively with customers and internal teams

Ideal candidates are organized, tech-savvy, and thrive in a fast-paced environment. Accounting knowledge and familiarity with plumbing/mechanical systems are a plus.