Software Project Manager

Job Title: Software Project Manager IIJob Description

The Software Project Manager II will support complex software projects in a regulated medical device environment, with a primary focus on project coordination, execution, documentation management, and administrative project management activities across multiple concurrent software and product release workstreams. This role drives projects from concept through regulatory filing and commercialization by maintaining robust project plans, documentation trackers, RAID and risk logs, release plans, and status reporting, while coordinating cross-functional activities and ensuring deliverables remain on track.

Responsibilities

• Drive software and product development projects from concept through regulatory filing and commercialization within a regulated medical device environment.
• Create, maintain, and update detailed project plans, timelines, and schedules across multiple concurrent software and product release workstreams.
• Manage documentation trackers, RAID logs, risk registers, release plans, and change order workflows to ensure accurate and up-to-date project information.
• Prepare and maintain meeting agendas, document action items, track task status, and follow up with stakeholders to ensure timely completion of deliverables.
• Coordinate cross-functional project activities with software development, testing, quality, regulatory affairs, product, medical/clinical, commercial, and operations teams.
• Align projects with established product development frameworks, standard operating procedures (SOPs), and documentation and change control processes.
• Monitor project progress, identify risks and issues, assess schedule and scope impacts, and proactively escalate concerns or propose mitigation strategies.
• Support agile software delivery practices and ensure project execution remains documentation-heavy and compliant with regulated environment requirements.
• Use Smartsheet and other project management tools to manage project schedules, trackers, dashboards, and status reports with limited supervision.
• Coordinate and facilitate project meetings, ensuring clear communication of objectives, decisions, and next steps to all stakeholders.
• Provide regular project status updates to stakeholders, summarizing progress, risks, dependencies, and upcoming milestones.
• Perform hands-on project coordination and administrative project management activities, including documentation management and follow-up work.
• Support change order processing, document control activities, and commercial software product release planning as needed.
• Contribute to continuous improvement of project management processes, tools, and templates to enhance efficiency and consistency.

Essential Skills

• 3-5 years of project management experience supporting complex software, technical, or product development projects.
• Proven ability to manage project plans, documentation trackers, RAID logs, timelines, action items, and stakeholder follow-up with limited supervision.
• Strong Smartsheet experience and proficiency with MS Office and project management tools.
• Strong verbal and written communication skills, with the ability to communicate clearly with cross-functional stakeholders.
• Excellent organizational skills and the ability to manage multiple priorities and concurrent workstreams in a fast-paced environment.
• Demonstrated ability to maintain project plans, documentation trackers, RAID logs, and task status updates accurately and consistently.
• Experience coordinating meetings, documenting action items, and following up on deliverables to closure.
• Ability to assess risks and issues, understand schedule impacts, and escalate or propose solutions where appropriate.
• Bachelor's degree.
• Comfort with hands-on project coordination, documentation management, administrative project management activities, and follow-up work.

Additional Skills & Qualifications

• Experience working within a regulated medical device environment or other regulated industry is strongly preferred.
• Experience with Jira and Confluence for software development and project tracking is a plus.
• Familiarity with document control processes and systems is beneficial.
• Experience with change orders and change control workflows is advantageous.
• Exposure to commercial software product development and release processes is a plus.
• Experience supporting agile software delivery environments is helpful.
• Ability to collaborate effectively with software development, testing, quality, regulatory, product, medical/clinical, and commercial teams.
• Interest in full product lifecycle activities from concept through regulatory filing and commercialization.

Work Environment

This is a fully remote project management role supporting software and cloud-based product initiatives in a regulated medical device environment. Candidates may work from anywhere in the U.S., provided they maintain sufficient overlap with Pacific Time working hours. The schedule follows standard business hours, approximately 9 AM-5 PM, 40 hours per week, with the possibility of occasional overtime based on project needs. The work environment is high-volume and fast-paced, involving multiple concurrent product releases, extensive project documentation, change order processing, risk tracking, schedule management, and meeting coordination. The role requires frequent cross-functional collaboration with Software Development, Testing, Quality Assurance, Regulatory Assurance, Product, Medical/Clinical, and Commercial teams. No travel is required, and work is performed using remote collaboration and project management tools such as Smartsheet, MS Office, Jira, Confluence, and other documentation and tracking systems.

Job Type & Location

This is a Contract position based out of San Diego, CA.

Pay and Benefits

The pay range for this position is $55.00 - $60.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Aug 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.