Position: Estate Manager Reports To: Chief of Staff (potential for direct Principal reporting) Location: San Francisco, CA Schedule: Full-time, On-site Compensation: $200,000$250,000 (DOE) + full benefits
About the Role
An esteemed San Francisco family seeks a world-class Estate Manager to orchestrate seamless daily operation and smart systems within their 6,000 sq ft primary residence. The right candidate values privacy, calm efficiency, child safety, and conscious leadership, ensuring an environment that supports the family's sanctuary-like lifestyle with minimal staff visibility.
Key Responsibilities
Oversee all residence operations ensuring optimal standards of safety, simplicity, and sophistication
Lead, develop, and inspire a lean team (Household Manager, Operations, EA, Chef, Nanny)
Deploy and optimize advanced management systems (Asana, Slack, Lutron, 1Password)
Implement and uphold strict confidentiality and privacy protocols
Manage and support age-appropriate child safety practices; plan and coordinate family routines/activities
Direct residence and event projects with precise planning, execution, and process documentation (SOPs)
Serve as communication hub: liaise with Chief of Staff, filter updates via Slack and urgent texting
Negotiate and manage vendors/contractors to align with luxury service and family values
Oversee household budgets, expenses, financial reporting, and cost optimization
Deliver understated, high-touch event coordination with invisible service style
Must-Have Skills & Experience
Minimum 8 years managing sophisticated UHNW private households or equivalent estates
Deep experience with lean teams and high standards in low-key, high-profile residences
Advanced expertise in management/ops software (Asana, Slack, Lutron, 1Password, etc.)
Demonstrated success in privacy protection, confidentiality, and discretion
Experience implementing child safety, non-toxic protocols, and creating safe family environments
Exceptional project management, organization, and leadership skills
Proven financial acumen: budgeting, negotiation, reporting, and cost control
Outstanding written, verbal, and digital communication abilities
History of process optimization, systems creation, and seamless, invisible household management
Preferred Qualifications
Track record running premier estates with children in residence
Direct experience reporting to Chief of Staff or ultra-high-net-worth principals
Comfort with small, high-performing teams versus large household staffs
Strong vendor/contractor relationships and negotiation experience
Ideal Profile (Score 910 Candidates)
8+ years in top-tier estate management, with proven expertise in privacy, confidentiality, and tech-forward operations
Excellent with digital platforms, proactive issue-resolution, and process creation for invisible efficiency
Child-safety and well-being as a core value; sensitive to family needs, schedules, and preferences
Calm, emotionally intelligent leader who builds trust and unwavering discretion
A natural orchestrator who thrives with high expectations but minimal oversight
Benefits
$200,000$250,000 base salary (commensurate with experience)