Solicitation & Contract Specialist - Procurement Professional II

Procurement Specialist

We are looking for someone to join our OFM team that has experience in the solicitation process. This position will help assist the internal departments with finding great contractors and vendors that help with our construction projects, services, and any goods that are needed. From office supplies, construction teams, to janitorial services, we need someone to help solicit all the needs of Sarasota County. Please read the following job description and apply today!

Utilizes procurement knowledge to manage the procurement process including, but not limited to solicitation development, advertisement, evaluation, selection, negotiation, contract development and contract compliance for the procurement of services using the appropriate selection method. Provides assistance to internal customers regarding the procurement of goods & services. Work is performed under the supervision of the Senior Procurement & Contracts Specialist, Solicitations.

Job Description:

• Acquisition of Goods and Services, including Design and Construction
• Responsible for the preparation and review of solicitations, including, but not limited to, Requests for Proposals, Invitations to Negotiate, Invitation for Bids, Invitation for Quotes and other solicitation methods Ensures compliance with all applicable procurement policies and procedures, including, but not limited to, procurement code, manual, local ordinance, and state statutes. Reviews, corrects and researches using Department's specifications to ensure competitive and non-restrictive requirements. Ensures basic requirements and industry standards/certifications are included, determines if licensing, insurance and bonding are required
• Ensures solicitations are processed timely.
• Prepares solicitations for release.
• Conducts procurement planning sessions with Departments to ensure understanding of the solicitation process, develop a solicitation timeline and clarify roles and responsibilities.
• Facilitates public meetings, including but not limited to, pre-bid and pre-proposal conferences, site visits, bid openings and evaluation committee meetings.
• Reviews and researches protestors assertions, prepares draft of protest response and participates in meetings with protestor, OCA or BCC where a presentation may be required.
• Evaluates responsiveness and responsibility of bidders and proposers and makes award recommendations to Procurement Official or Designee.
• Provides procurement documents to Departments for inclusion in eBar/eCar.
• Contracts
• Drafts contracts, contract amendments, work assignments, extensions and terminations to ensure compliance with contract requirements.
• Reviews and approves eBar and eCar items to ensure compliance with stated policies and procedures.
• Participates in contract negotiations, as requested.
• Advises and assists Administrative Agents throughout contract dispute process, including, but not limited to drafting corrective actions forms and attending corrective action meetings and drafting or coordinating termination notices as appropriate.
• Training and Education
• Participates in Procurement Partner meetings with Departments.
• May participate in formal training of Departments and vendors related to procurement processes, systems and contract management.
• Participates in the continuous improvement of systems, processes and procedures.

Work Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m.

About You

Minimum Qualifications:

A Bachelor's Degree from an accredited college or university in Accounting, Finance, Public/Business Administration, or related field AND one year of experience in public and/or private sector procurement

- OR - An Associate's Degree from an accredited college or university in related field AND three (3) years of experience in public or private sector procurement

- OR - Progressively responsible professional experience which provides the requisite knowledge, skills and abilities for this job may be substituted on a year-for-year basis for the required degree.

Preferred Qualifications:

Three (3) years public procurement and/or contract experience preferred.

CPPB or the ability to obtain CPPB within three (3) years preferred.

Job Competencies: Knowledge of local, state and federal public procurement methodologies. Ability to think and communicate strategically and analytically, both orally and in writing. Ability to collect, organize and evaluate data to develop logical conclusions. Ability to lead and facilitate meetings.

About Everything Else

Pay: $50,024.00 - $67,267.20 Salary to commensurate with experience

We believe in continuing education and will pay for both training and testing for professional certifications:

Certified Professional Public Buyer (CPPB)

Certified Public Procurement Officer (CPPO)

NIGP-CPP (Certified Procurement Professional)

This Posting is currently Open Until Filled