Sourcing and Contracting Officer

Georgia Tech

Atlanta, GA

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JOB DETAILS

SALARY

$56,615.98–$76,431.57 Per Year

SKILLS

Americans with Disabilities Act (ADA), Background Investigation, Best Practices, Bidding, Billing, Candidate Sourcing, Change Requests/Orders, Communication Skills, Contract Analysis, Contract Management, Contract Negotiation, Contract Processing, Customer Service Systems, Customer Support/Service, ERP (Enterprise Resource Planning), Expense Tracking, Federal Laws and Regulations, File Maintenance, Higher Education, Information Technology & Information Systems, Leadership, Leading Edge Technology, Legal, Negotiation Skills, Operations Processes, PeopleSoft Financials, Performance Analysis, Performance Metrics, Process Management, Procurement Software, Procurement Strategy, Public Library, Purchase Orders, Purchasing/Procurement, Regulations, Request for Proposals (RFP), Resolve Customer Issues, Sourcing Strategy, State Laws and Regulations, Systems Administration/Management, Systems Maintenance, Team Lead/Manager, Team Player, Training/Teaching, University/School Policies, Vendor/Supplier Relations, Webinar, eSourcing

LOCATION

Atlanta, GA

POSTED

Today

About Us

The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is locatedin Austell.

Location

Board of Regents Atlanta Office - 270 Washington Street, SW Atlanta, GA 30334

Information Technology Services (ITS) - 2500 Daniells Bridge Road Athens, GA 30606

Department Information

Exciting Career Opportunities with the University System of Georgia Office of Strategic Sourcing

Are you ready to make a meaningful impact while working in a dynamic and fast-paced environment? The University System of Georgia (USG) Office of Strategic Sourcing is seeking experienced and motivated professionals to join our collaborative team. Together, we drive innovative procurement solutions that support affordability and access to higher education across the state of Georgia.

What We Do
At the heart of our mission is the commitment to ensuring Georgia's students can pursue quality education at an affordable cost. Through strategic sourcing initiatives, we competitively bid cutting-edge solutions and critical resources, including ERP systems, technology tools, and facilities contracts, that directly contribute to operational efficiencies for our 26 public colleges and universities.

Our work doesn't stop there. By implementing best practices in procurement and fostering strong vendor relationships, we create opportunities for savings and innovation that empower institutions to redirect resources toward academic excellence.

Why Join Us?

Dynamic and Fast-Paced Environment: Each day brings new challenges and exciting projects that will keep you engaged and motivated.
Impactful Work: Your efforts directly support affordability and accessibility in higher education, benefiting thousands of students across the state.
Collaborative Team Culture: Be part of a supportive team that values innovation, teamwork, and the diverse perspectives each member brings.
Professional Growth: Enjoy opportunities to lead transformative projects, develop professionally, and work with state-of-the-art procurement systems.
Meaningful Contribution: Know that your work contributes to making college education more affordable and attainable for Georgia's students.

We are looking for professionals with a passion for strategic sourcing, procurement innovation, and a genuine desire to make a difference. Whether you bring expertise in competitive bidding, contract management, or technology implementation, your skills will be instrumental in driving our mission forward.

Join Our Mission
If you thrive in an exciting, fast-moving environment and are ready to make a tangible difference in higher education, we invite you to explore opportunities with the USG Office of Strategic Sourcing. Together, we can shape the future of education in Georgia.

Job Summary

The USG Contracting Officer is a professional position that works under the Sourcing & Contracting Manager to aid in the development and management of all system-wide contracts. Work involves having a solid working knowledge of State procurement and contract administration rules.

To be successful, the Officer must possess in-depth contracting and procurement experience including State Purchasing Basic & GCPM (RFP) certifications.

This position is responsible for sourcing, negotiating and contract administration of goods and services resulting from annual or multiple year contracts. This position is also responsible for maintaining electronic contract files and updating shared databases with contract information to maintain visibility for all USG institutions and audits.

The Officer will provide excellent customer service for the system office and USG institutions. Responsible for development and tracking of key performance indicators in the sourcing event to ensure contract performance is maintained at the highest possible levels.

Identifies and implements best practices in sourcing and contract administration through continuous training and professional development.

It is preferrable for the Contracting Officer to have experience with PeopleSoft Financials, eProcurement, and Jaggaer Marketplace and Sourcing Director applications. Successful candidate will assist end users with learning how to enter requisitions, as well as helping teammates with reviewing and working up requisitions and purchase orders, ensuring all appropriate paperwork is obtained and dispatching of orders to end users and suppliers as needed.

Responsibilities

Works with Project Manager/Owner to develop solicitations for annual and multi-year system-wide agreements as designated by Manager and CUPO.

Overall responsible for posting, evaluations, negotiations and awards of system-wide sourcing events for their assigned areas.

Overall responsible for administration, annual renewals, change orders and amendments to system-wide contracts. Officer ensure contracts are closed properly and is communicated with suppliers and stakeholders.

Assists in the communication of contract updates across the system, providing webinars, and training as needed with both internal and campus partners.

Preforms at a minimum annual evaluation of contracts working with end users, including but not limited to monitoring spend, invoices, compliance and contract performance on assigned contracts. Works with end users to resolve reported issues with Suppliers.

Works with legal affairs, suppliers and end users to ensure contract terms and conditions are compliant and are maintained for the duration of the contract.

Assists with eProcurement, review, administration and dispatch of purchase orders.

Must possess and have capability to demonstrate customer service skills in fast paced environment.

Required Qualifications

Master's degree required.
Over three years of related experience required.

Preferred Qualifications

Must possess thorough knowledge of State of Georgia procurement regulations as evidenced by certifications necessary to qualify as a Georgia Certified Purchasing Associate (GCPA) and Request for Proposals or GCPM Certification.

Must possess in-depth purchasing experience and be proficient in the use of an Enterprise System purchasing and requisition applications.

Must represent the best interests of the USG at all times and possess proven negotiating skills, while maintaining an ability to collaborate with all levels of USO, USG and State Agency employees in a positive and effective manner.

Must possess thorough knowledge of contract administration in accordance with the Georgia Procurement Manual and applicable policies.

Must be able to lead sourcing team through the process of development, evaluation and successful award of competitive solicitations. Must be able to work with all levels of leadership and maintain good communication and customer service throughout the process.

Will manage the solicitation process and assigned contracts.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

The salary for this position is $56,615.98 - $76,431.57, commensurate with experience.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.

About the Company

Georgia Tech

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