Sourcing Specialist (Multiple Positions)

Sourcing Strategy & Execution:

• Lead sourcing activities for goods and services in accordance with university policies and procedures.
• Develop, manage, and execute RFx events (RFPs, RFIs, RFQs), including drafting specifications, scoring criteria, and evaluation scorecards.
• Facilitate supplier negotiations, contract awards, and final agreement execution.
• Create long-term sourcing strategies aligned with university goals and stakeholder requirements.
• Serve as the primary point of contact for sourcing events, including stakeholder collaboration, contract implementation, and vendor onboarding.
• Interpret policy and ensure ethical, transparent sourcing decisions.
• Identify and respond to changes in market conditions, legislation, or supplier performance that could impact the university.
• Ensure fair supplier selection based on solicitation criteria and evaluation outcomes.
• Manage high-value, complex sourcing events and contracts university-wide.

Contract & Compliance Management:

• Support contract negotiations and initial supplier redline reviews across categories.
• Develop and maintain a clause library and category-specific contract templates (e.g., SaaS, data privacy, research agreements).
• Ensure consistency in contract amendments and clarity for stakeholders.
• Address compliance-related inquiries and support adherence to university, legal, and regulatory requirements.
• Oversee supplier performance to contractual obligations including cost, scope, service levels, and timelines.

Contract Lifecycle Management & Process Improvement:

• Manage pre- and post-award contract activities and documentation.
• Ensure accurate and timely processing of contracts within the contract management system.
• Collaborate with stakeholders to resolve issues and ensure continuous improvement.
• Identify opportunities for process optimization and innovation within sourcing workflows.
• Maintain compliance with all applicable laws, policies, and ethical standards.

Strategic Initiatives:

• Contribute to cross-functional strategic projects and procurement initiatives.
• Support program management for initiatives such as sourcing pipelines, cost containment, and spend analysis.
• Align contract portfolio support with the university's strategic sourcing roadmap.
• Track and report on key sourcing and contracting milestones.

Other Support Duties:

• Participate in stakeholder and supplier engagement activities, including implementation plans, training, and onboarding.
• Contribute to business case development and presentation as needed.
• Share best practices and lessons learned with internal teams.
• Support supplier eProcurement enablement and contract compliance metrics.
• Perform other related duties as assigned.

Knowledge, Skills, & Abilities (KSAs):

• Strong knowledge of the full procurement lifecycle from planning to contract award.
• Knowledge of strategic sourcing principles, complex procurement processes, and supplier evaluation practices.
• Skill in negotiating supplier agreements and managing contracts to mitigate legal and financial risk.
• Excellent written and verbal communication skills.
• Ability to work cross-functionally with varied stakeholders.
• Strong analytical and problem-solving skills with the ability to use data to support sourcing and contracting decisions.
• Ability to manage multiple priorities and adapt to changing business needs in a dynamic environment.
• Skill in using sourcing, procurement, and contract management systems.
• Knowledge of ethical procurement practices and commitment to compliance with university policies and applicable regulations.
• Ability to develop sourcing strategies and translate them into effective operational plans and measurable outcomes.
• Ability to collaborate effectively with cross-functional teams and support team development and mentorship.
• Ability to lead through change, adapt to evolving business needs, and identify opportunities for continuous improvement.