Sourcing Specialist

1.0 FTE   Full time      R2655594   Hybrid      Business & Administration   PALO ALTO, 2465 Faber, California
If youre ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. 

This is a Stanford Health Care job.

A Brief Overview
This positions scope of responsibilities includes SHC and LPCH. The Sourcing Specialist is responsible for supporting Category Management and Value Based Selection (VBS). Areas of responsibility include medical supplies, non-medical supplies, and purchased services with a focus on "best value" and Total Cost of Ownership. This position works within the Non-Labor Spend (NLS) reduction and VBS frameworks to facilitate the achievements of the objectives of Category Management with the goal of attaining supplies and services that offer an optimal balance of quality, service, availability and value.

The Sourcing Specialist is responsible for the negotiation, standardization, consolidation and contract administration for all departments at SHC and LPCH. Responsible for negotiating and managing contracts for the purchasing of medical products, equipment and related-services which include a market review, benchmarking and selection of suppliers. Interacts with vendors and departments concerning purchasing issues. Responsible for ensuring contract compliance as it pertains to pricing and service levels.

This role will work in conjunction with the Assistant Director Category Management & VBS, Sourcing Director, and Administrative Director of Supply Chain to achieve and maintain optimal balance of quality, service, availability and value.

Locations
Stanford Health Care

What you will do

• Assists with the monitoring of supplier performance through developing measuring tools and checking references. Works closely with Senior Buyers to ensure standardization compliance.
• Interfaces with vendors regarding sourcing, pricing and related issues. Manages information utilizing manual or electronic systems.
• Issues bids, Requests for Information and Requests for Products and analyzes them for final decisions. Builds ongoing relationships with suppliers.
• Monitors and provides compliance to product standardization, vendor performance and reports findings to Purchasing Manager.
• Negotiates with vendors to ensure that goods and services purchased are priced competitively and that all contracts or pricing agreements meets SHC and LPCH guidelines.
• Performs order placement and interacts with vendors and SHC & LPCH departments regarding purchase orders to communicate product delivery and pricing information. Works with the Senior Buyers to coordinates changes in purchase orders with vendors.
• Processes purchase requisitions to include electronic requisitions, department specific custom requisitions and general purpose department requisitions
• Provides expertise in negotiating standard price-per-unit contracts. Identifies and implements strategies to realize cost reductions.
• Works closely with Category Managers and VBS Project Managers to support effective cost reduction strategies
• Assists in managing the catalog and contracts information within Master Data Management
• Supports Value Based Selection program, Patient Care VAT and Standard Operating Procedure framework
• Utilizes all available tools to gain market knowledge and to access best pricing of assigned categories, including but not limited to ECRI, Spendlink and other benchmarking and analysis services.
• Documents and communicates the savings success and engages end users in needed process change or product conversion.
• Performs other related and incidental duties as needed or assigned.

Education Qualifications

• Bachelors degree (or foreign equivalent) in Business Administration, Supply Chain Management, Business Information Systems, Manufacturing Systems Engineering or a similar discipline/field from an accredited college or university required.

Experience Qualifications

Three (3) years of progressively responsible and directly related work experience.

Required Knowledge, Skills and Abilities

• Ability to apply judgment and make informed decisions
• Ability to communicate effectively
• Ability to conduct analysis and formulate conclusions
• Ability to demonstrate an end-to-end knowledge of Supply Chain processes
• Ability to understand financial statement
• Ability to demonstrate the understanding of the impact of implementing new price agreements
• Ability to effectively prioritize work and meet deadlines in a fast paced environment
• Ability to foster effective working relationships and build consensus
• Ability to manage numerous central and offsite order and supply systems for the hospitals and clinics
• Ability to plan, organize, prioritize, work independently and meet deadlines
• Knowledge of computer systems and software used in functional area
• Knowledge of general store keeping, inventory and stock control methods
• Knowledge of hospital billing systems and hospital rate file structures
• Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility
• Knowledge of new technologies (in specific field) and maintain and stay abreast of updates and changes
• Knowledge of specialized medical and surgical supplies and equipment, primarily of a disposable nature
• Knowledge of Sterile Processing and case cart systems
• Adheres to HIPAA and BAA requirements.

Facilitates implementation of new or modified policies and procedures based on hospital best practices and compliance with Federal, State, and regulatory agencies. Ensures policies are followed across the organization through education to hospital departments and coordination with Finance, Compliance, Office of General Counsel, and Risk Management.

Licenses and Certifications

None

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $45.94 - $59.73 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.