SOX Admin Support - Remote

SOX Admin Support

Location: Remote

Time Zone Requirements: Pacific Time Zone hours

Employment Type: 5-month W2 contract

Pay Rate: $90-$100/hour

Potential for Extension or Conversion: Could extend up to a 6-month assignment

About the Role

Russell Tobin is seeking a highly organized, detail-oriented, and self-starting SOX Admin Support professional to support a leading technology organization. This role will provide calendar and administrative support to multiple function leads within the Accounting organization, reporting into the team's Leadership Business Partner.

The team is scaling quickly, so this role calls for someone who can build reliable systems, use judgment to prioritize competing requests, and lean on AI tools to stay efficient across a high volume of scheduling and administrative work.

This is a contract position focused on calendar management and administrative support, with some exposure to SOX-related administrative tasks.

Responsibilities

• Manage and coordinate calendars for multiple function leads, resolving scheduling conflicts and prioritizing time based on shifting business needs
• Serve as the primary administrative support for 1-3 executives or function leads
• Coordinate and communicate with 30+ external partners, including consultants and auditors
• Manage high-volume email communications with professionalism, responsiveness, and attention to detail
• Build and maintain simple, reliable systems for tracking meeting requests, action items, and recurring scheduling needs across multiple leads
• Proactively identify and resolve scheduling conflicts, double-bookings, and last-minute changes
• Support light administrative tasks tied to SOX compliance processes, including tracking documentation, coordinating sign-offs, and maintaining records
• Serve as a point of contact for multiple function leads on calendar-related questions and requests
• Use AI tools to streamline scheduling, communication, and administrative workflows

You May Be a Good Fit If You

• Are highly organized, with a proven track record building systems to manage multiple stakeholders' schedules in a fast-paced environment
• Have strong calendar management experience supporting senior executives or function leads
• Have exceptional written communication skills, particularly via email
• Are highly detail-oriented, organized, and proactive with strong follow-through
• Are able to manage multiple priorities and stakeholders in a fast-paced environment
• Are comfortable using AI tools to improve speed and accuracy in day-to-day work
• Thrive in ambiguity and adapt quickly as priorities and processes shift
• Have excellent attention to detail, follow-through, and discretion with sensitive information
• Communicate clearly and professionally with senior stakeholders
• Are comfortable working independently as a contractor, with minimal oversight once ramped up

Strong Candidates May Also Have

• Prior experience supporting multiple executives or leaders concurrently
• Exposure to SOX compliance processes or general familiarity with audit/compliance documentation
• Experience working in a rapidly growing or fast-scaling organization
• Experience coordinating with external partners, consultants, auditors, or other senior stakeholders

Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

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