Space Planning Coordinator

Phaxis

Universal City, CA

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JOB DETAILS

SALARY

$18.40

SKILLS

Administrative Skills, Analysis Skills, Auditing, AutoCAD, Billing, Business Skills, Calendar Management, Communication Skills, Customer Support/Service, Data Quality, Detail Oriented, Documentation, Electricity, Facilities Management, Facilities Planning, Finance, Furniture, Head of Finance, Identify Issues, Inventory Management, Metrics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Painting (Facilities and Maintenance), Problem Solving Skills, Progress Reports, Project Planning, Project Tracking, Project/Program Coordination, Property Management, Reporting Dashboards, Reporting Skills, Requirements Management, Safety/Work Safety, Systems Administration/Management, Team Player, Technical Operations, Vendor/Supplier Planning

LOCATION

Universal City, CA

POSTED

30+ days ago

12 months contract
ONSITE Universal City CA
$26-28/hr W2

Space Planning Data Specialist supports the Space Planning staff by managing facilities systems to create metrics, reporting and scheduling. This position will be responsible for performing regular audits to ensure accuracy of data as well as maintaining correct billing and working with Finance to ensure proper project finance coding.
Maintain office space data and floor plan information to ensure accuracy in Centerstone space management system.
Interface with AutoCAD engineers to update floor plan layouts in system.
Compile reports and metrics for executive dashboards
Provide various reports to CFO, Business Quality, and SVP Facilities for space planning purposes
Perform regular audits and site surveys to ensure existing data is accurate and changes are captured
Provide updates in space management system for billing, terminations, on boarding and office relocations for all Universal Studios Lot employees.
Interface with Studio Operations Finance and respective business units to update annual office space billing information
Build Billing hierarchies for all new billing codes
Prepare and distribute weekly move schedule

Collaboration daily with the broader Studio Operations team with key partners and colleagues across Facilities along with major stakeholders and contributors in HR, Tech Ops, Telecom, Finance, along with Business Unit representatives/
Provide project coordination support for office refreshes including furniture, paint, electrical, and other trades as needed.
Lead and support office moves of various size and complexity.
Input all projects into shareable databases for proper tracking and collaborating with other teammates.
Work effectively across both corporate office and creative tenant / term deal functions.
Assist with fostering & building vendor/internal department relationships to effectively fulfill client expectations while ensuring company policy and procedures are followed
Outside vendor communication, scheduling, and thorough documentation of punch list items
Work with supporting teams to troubleshoot issues that arise and maintain constant communication throughout the process
Interface with IT and Telecom to set up work areas with required equipment
Working closely with building management, security, and cleaning crews to maintain a safe and comfortable work environment
Daily interaction with work ticketing systems
Learn and assist with tenant billing tools and technologies including Sphere.
Compile and deliver capacity and occupancy information for proper reporting
Manage Zone Maintenance areas to identify and resolve maintenance issues. Ensure information is entered into a work order to track progress and report on results
Update and distribute monthly reports and various notifications as needed
Scout office space with the customer to understand tenant requirements and assess building conditions prior to occupancy
Reset suites post move-out back to building standards
Manage art inventory and assist clients with ordering new artwork and frames

Quals--
2-3 years of experience & Bachelor's degree in related field
Should be highly organized person and able to handle heavy workload.
Extremely motivated, able to work with minimal supervision and ability to multitask. Successful applicant must be detail-oriented self-started and have strong communication skills.
Expert knowledge of Word, Excel and PowerPoint.

Communicates with ease You have a way with words;written and verbal
Juggler You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed
Self-starter You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
Impeccable attention to detail You bring customer requests to life by organizing the team's daily work plans and scheduling commitments. The studio operations team will excel with your keen attention to work due dates and schedule commitments
Executer You get things done! Using strong business acumen, inciteful analytical skills, and superior organizational skills you manage through competing priorities within a matrixed environment
Tech-savvy You are an MS Office whiz and can take on new software with ease
GREAT ATTITUDE You show up every day with a smile and positive energy, leading with kindness and respect every day.

About the Company

Phaxis

We stand for PERSEVERANCE, as we refuse to quit when the journey gets tough. Your gold is our mission, and we search day and night to find it.

COMPANY SIZE

50 to 99 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2002

WEBSITE

https://phaxis.com/

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