Spare Parts Operations Manager

About Us:

Viking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions like vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners. At Viking Masek we focus on innovation and integration, delivering complete packaging automation solutions to optimize production lines worldwide.

Job Description:

The Spare Parts Operations Manager leads the Spare Parts team to deliver fast, consistent, and accurate support for customers and internal teams. This role owns systems, data integrity, and process governance for parts operations, while driving revenue growth, margin improvement, and continuous improvement initiatives.

Key Role Areas (KRA):

1. Customer Response and Consistency

2. Systems and Data Quality

3. Revenue and Margin Growth

4. Inventory and Fulfillment

5. Team Leadership and Continuous Improvement

Job Duties & Responsibilities:

• Oversee quoting, order entry, pricing, and fulfillment processes
• Maintain ERP and CRM accuracy; publish dashboards for visibility
• Develop SOPs and audit compliance regularly
• Collaborate cross-functionally to ensure alignment on parts specifications and availability
• Drive change management and communication that sustains standards and accountability

KRA # 1 – Customer Response and Consistency

• Develop and maintain SLA standards for quotes and order entry
• Ensure consistent pricing and communication across all customer touchpoints
• Coach team on tone, clarity, and follow-through

KRA # 2 – Systems and Data Quality

• Govern parts master data, naming conventions, and documentation
• Eliminate duplicates and obsolete records; maintain revision accuracy
• Standardized documentation storage and controls

KRA # 3 – Revenue and Margin Growth

• Implement pricing strategies and discount guardrails
• Drive conversion of spare parts lists into kits and bundled offers
• Build and manage repeatable quoting processes

KRA # 4 – Inventory and Fulfillment

• Improve fill rate and on-time delivery through planning and supplier coordination
• Optimize buy/build decisions and expedite processes
• Collaborate with Logistics for shipping accuracy

KRA # 5 – Team Leadership and Continuous Improvement

• Coach and develop team members; set clear goals and KPIs
• Build onboarding and training programs for role-specific competencies
• Lead CI projects to reduce quote cycle time and improve process efficiency
• Align with Engineering, Service, and Quality for change management and feedback loops

Qualifications:

• 5+ years in spare parts, aftermarket, or service operations; 3+ years in leadership
• ERP/CRM proficiency (Epicor, Salesforce preferred)
• Strong analytical and process improvement skills

Desired Skills:

• Packaging machinery or industrial equipment experience
• Lean/CI certification
• Familiarity with BOMs and engineering documentation

Core Values:

Simple in Motion

• SERVICE: Serving our customers, colleagues, and community
• INNOVATION: Solving your unique packaging challenges
• MOTIVATION: Motivated by our story to build your story
• PARTNERSHIP: Listening with curiosity and empathy to build strong relationships
• LEADERSHIP: Confidently transforming your goals into realities
• EXCELLENCE: Committed to delivering our best

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home.

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