The Special Assistant to the Executive Director provides high-level administrative, operational, and strategic support to ensure the Executive Director (ED) can effectively lead the organization. This role manages daily workflows, stakeholder communications, scheduling, project coordination, and documentation in alignment with SOWEGA Rising’s mission to mobilize people and resources to improve the quality of life for marginalized Southwest Georgians.
This position is full-time, exempt under the Fair Labor Standards Act (FLSA), and requires a high degree of professionalism, confidentiality, and independent judgment. Key Responsibilities
Executive Administrative Support
Manage the Executive Director’s calendar, schedule, travel arrangements, and meeting logistics.
Ensure all meeting materials, agendas, briefing documents, and follow-up items are prepared accurately and on time.
Prioritize and triage incoming requests to maximize the ED’s effectiveness.
Communication & Stakeholder Engagement
Serve as a key point of contact for internal staff, board members, community partners, and external stakeholders.
Draft, proofread, and edit correspondence, reports, announcements, and presentations on behalf of the ED.
Maintain confidentiality and exercise discretion in handling sensitive information.
Project & Initiative Coordination
Support planning, execution, and monitoring of strategic initiatives, programs, and organizational priorities.
Track project timelines, deliverables, and accountabilities; coordinate cross-departmental collaboration.
Support board-related processes when needed (scheduling, materials preparation, documentation).
Research & Analysis
Conduct research on policies, best practices, community issues, and strategic topics to support decision-making.
Compile findings into summaries, briefing documents, and recommendations.
Event & Meeting Coordination
Assist with organizing meetings, workshops, community events, and outreach activities, including logistics, registration, communications, and post-event follow-up.
Documentation & Record Management
Prepare professional reports, presentations, minutes, and organizational documents with high attention to detail.
Maintain digital files in accordance with internal documentation standards.
Required Skills, Knowledge & Abilities
Bachelor’s degree in Public Administration, Nonprofit Management, Business Administration, or a related field.
2+ years of administrative, executive support, or project coordination experience required; nonprofit experience preferred.
Strong organizational and time-management skills; ability to manage multiple competing priorities.
Excellent verbal and written communication skills.
Demonstrated ability to work with diverse communities and maintain positive working relationships.
Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools (e.g., Zoom, Slack, project management tools).
Ability to maintain confidentiality and exercise sound judgment.
Strong problem-solving abilities and resourcefulness.
Preferred Qualifications
Experience working in rural communities and/or health equity initiatives.
Familiarity with food systems, community health resources, and local service networks. Experience supporting grant-funded programming and reporting requirements.
Experience facilitating workshops, community meetings, or coalition convenings.
Valid driver’s license, car insurance, and reliable transportation.
Work Environment & Physical Requirements
This role operates primarily in a professional office environment with standard office equipment.
Ability to remain in a stationary position (sitting or standing) for extended periods while performing computer-based work.
Ability to lift up to 35 lbs occasionally (event materials, supplies).
Occasional local travel for community events, meetings, or outreach activities.
Occasional evening or weekend work may be required based on organizational needs.
Numbers & Facts
Location
Albany, GA
Job Type
Full-time
Skills
Administrative Managementunmatched
Auto Insuranceunmatched
Best Practicesunmatched
Business Administrationunmatched
Communication Skillsunmatched
Community Healthunmatched
Decision Supportunmatched
Detail Orientedunmatched
Documentationunmatched
Driver's Licenseunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
Lift/Move 35 Poundsunmatched
Logisticsunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Nonprofitunmatched
Office Equipmentunmatched
Operational Strategyunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Project Management Softwareunmatched
Project Scheduleunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Public Administrationunmatched
Reporting Skillsunmatched
Research Skillsunmatched
Slackunmatched
Strategic Planningunmatched
Time Managementunmatched
Travel Planningunmatched
Writing Skillsunmatched
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