The Special Collections Student Assistant assist patrons at the Grand Reading Room desk, provide basic reference and technology support, and help maintain the organization and security of library materials. Support archival projects by sorting, scanning, refoldering, reboxing, creating folder lists, and completing other tasks assigned by archivists and curators.
Classification Title:
Special Collections Student Assistant (FWS) - Special and Area Studies Collections
Classification Minimum Requirements:
Have an approved Federal Word Study Permit for 2026.
Job Description:
Hours:Monday – Friday 9:00 am - 5:00 pm. 9-12 hours/week
Job Duties:
Work at the main desk in the Grand Reading Room. Register patrons and make them aware of rules. Provide a secure presence at the desk to ensure protection and security of materials.
Provide patrons with reference assistance
Shelve and organize materials in the library
Keep sections in order by checking the call numbers, straightening the shelves, reporting problems
Retrieve requested items for patrons
Assist patrons with computers and scanners
Work with unique and invaluable manuscript materials by sorting, refoldering, and reboxing items
Create folder lists using Microsoft Word, Excel, or other computer programs
Perform tasks and projects as assigned by archivists and curators
Complete scanning projects as needed
Occasionally conduct research by looking through documents and books
Help maintain library environment by ensuring that the No Food/Drink policy is observed
Expected Salary:
$15.25 /hr
Required Qualifications:
Ability to work courteously and effectively with others
Ability to work with attention to detail
Ability to follow both written and spoken instructions and procedures
Ability to manage time and commitments including scheduled work hours
Applicants should provide proof of FWS award for Fall 2026
Preferred:
Ability to lift 25 pound boxes and stand on stools and ladders
Previous experience in any library setting
Good database and web searching skills
Ability to work independently once trained
Special Instructions to Applicants:
An online application AND a paper application must be submitted. The SASC paper application is available at the SASC desk in the Grand Reading Room, 2nd floor of Smathers Library. Return the paper application with your class schedule and Federal Work Study (FWS) award page to SASC staff. If you cannot pick-up a paper application right away, please email
special@uflib.ufl.edu
for a PDF copy.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Numbers & Facts
Location
Gainesville, FL
Skills
Detail Orientedunmatched
Lift/Move 25 Poundsunmatched
Microsoft Excelunmatched
Microsoft Wordunmatched
Research Skillsunmatched
Special Collectionsunmatched
Technical Supportunmatched
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