Primary Purpose: Under direction and supervision of the Director of Special Education perform clerical duties related to SHARS Medicaid Billing and Special Education Resource Services (SERS)
Qualifications:
Education
High school diploma or GED
Special Knowledge/Skills
Proficient typing/word processing (minimum of 35 WPM) and file maintenance
Ability to use personal computer and software to develop spreadsheets and databases
Knowledge in inventory and clerical/filing skills
Experience
Previous experience working in routine clerical/filing tasks
Major Responsibilities and Duties:
- Train staff on Random Moment in Time Study, SHARS billing, and ESHARS
- Maintain and update the Fairbanks Participant List
- Monitor and maintain files related staff SHARS billing
- Monitor the RTMS responses
- Collect and maintain Medicaid Consents for SHARS Billing
- Keep detailed records for SHARS billing
- Maintain a catalog file on material/equipment for Special Education.
- Assist with special education student records.
- Assist with department participation in staff development activities.
- Assist with secretarial duties when needed.
- Assist in accessing student records when requested.
- Assist in maintaining files for all special education students enrolled in the district.
- Maintain students audit records for seven years, coordinate and maintain records for HCDE files.
- Assist in maintaining log of requests for records, retrieving documents, copying, and mailing records including the assisting of assessment staff with faxing and copying documents as needed.
- Assist with the purging of special education student records as scheduled.
- Assist in the promotion of positive community relations through effective use of email and phone communications with parents, teachers, administrators and other district personnel.
- Perform other duties as assigned by supervisor to include cross training as necessary.
- Maintain confidentiality of information at all times.
- Maintain record of timely submission of PEIMS data from campus staff.
- Notify campus staff of missing or late special education records.
- Input special education data into PEIMS.
- Interact with PEIMS Director to correct computer report (PEIMS) for TEA.
- Inventory, order and provide for distribution of forms.
- Answer phones, and directs calls.
- Perform other duties as assigned.
Supervisory Responsibilities: None
Equipment Used: Personal computer or online computer terminal, printer, typewriter, fax machine, calculator, copier, and other office equipment.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors
Frequent walking, standing, stooping, bending, and reaching as well as, lifting and moving of moderate to heavy objects. Repetitive hand motions; prolonged use of computer. Work with frequent interruptions, maintain emotional control under stress.