Wood County SSA Speech Department Secretary
Position Summary
Wood County SSA is seeking a dependable, organized, and professional Speech Department Secretary to provide administrative support to the Speech Department.
Wood County SSA serves Quitman ISD, Mineola ISD, Hawkins ISD, Alba-Golden ISD, and Yantis ISD. This position is responsible for coordinating communication and scheduling among five Speech-Language Pathologists, district personnel, parents/guardians, and ARD committee members while maintaining accurate records, required timelines, and confidentiality.
Qualifications
Required:
- High school diploma or equivalent
- Minimum of two years of secretarial, clerical, or administrative experience
- Prompt and dependable attendance
- Strong verbal and written communication skills
- Excellent organizational and time-management skills
- Ability to manage multiple schedules, responsibilities, and deadlines
- Ability to maintain strict confidentiality
- Proficiency with email, electronic calendars, spreadsheets, and basic office technology
Preferred:
- Previous experience in special education or a school setting
- Familiarity with ARD meetings, special education procedures, and IDEA
Requirements
Essential Duties and Responsibilities
- Perform general secretarial and clerical duties for the Speech Department, including answering phones, preparing correspondence and forms, copying, filing, and data entry.
- Organize and schedule ARD meetings by coordinating mutually agreeable dates and times among Speech-Language Pathologists, district personnel, parents/guardians, and other required ARD committee members.
- Communicate professionally with parents/guardians regarding ARD scheduling and contact them as needed to confirm or remind them of upcoming meetings.
- Create and distribute ARD invitations and required notices, including Google Calendar invitations and mailed notices.
- Ensure ARD invitations and notices are completed and distributed within required legal timelines.
- Follow applicable Individuals with Disabilities Education Act (IDEA) requirements, state special education requirements, and Wood County SSA procedures related to scheduling, notices, documentation, and timelines.
- Maintain Speech-Language Pathologists'' calendars and assist with tracking meetings, deadlines, and required documentation.
- Create, update, and maintain spreadsheets and other data-tracking systems for the Speech Department.
- Organize and maintain accurate electronic and paper student records, including filing ARD and speech-related special education documentation.
- Coordinate communication among Speech Department staff, member districts, parents/guardians, and other appropriate personnel.
- Maintain confidentiality of all student, parent, and personnel information.
- Provide professional and courteous assistance to parents, district staff, visitors, and other individuals contacting the Speech Department.
- Perform other administrative and clerical duties as assigned.
Knowledge, Skills, and Abilities
The successful candidate must be able to:
- Work independently and collaboratively as part of a team.
- Prioritize responsibilities and meet required deadlines.
- Demonstrate accuracy and attention to detail.
- Coordinate complex schedules involving multiple individuals and school districts.
- Communicate professionally and effectively with parents, staff, and districts.
- Handle confidential information with discretion.
- Learn and follow special education procedures, terminology, and timelines.
- Effectively use Google Workspace, Gmail, Calendar, Docs, and Google Sheets.
- Adapt to changing schedules and priorities.
Employment Terms
Contract: 202 days
Compensation: $13.00-$15.00 per hour, commensurate with experience
Work Location: Wood County SSA Office, Quitman, Texas
Reports To: Wood County SSA Director of Special Education and Speech Coordinator