Special Events Apprentice

Special Events Apprentice

Department: Special Events

Supervisor: Director, Special Events

Classification: Full-time/non-exempt

Summary/Objective:

The Special Events Apprentice will work with the Special Events Department to help with the execution of all non-Astros baseball events and meetings held at Daikin Park. Our events business is wide-reaching and includes business meetings, galas, trade shows, corporate team building such as batting practices and softball games, concerts, self-produced events, holiday parties, and receptions.

The apprenticeship supports the planning and execution of events, working closely with coordinators and managers to ensure successful outcomes. Responsibilities may include vendor management, event planning, and on-site logistics. This role often serves as a learning opportunity, allowing the apprentice to gain hands-on experience in event management, client relations, and project coordination.

Essential Functions & Responsibilities:

• Assist and provide support to the Special Events team, including administrative tasks such as handling event inquiries, scheduling, contracts, event preparation, and follow-up.
• Support the planning and execution of meetings by overseeing the invitations and tracking RSVPs.
• Oversee various smaller events delegated by Director, Events or VP, Events.
• Help manage internal events for departments within the organization.
• Provide on-site support during events, which may include setup and breakdown.
• Participate in meetings and contributing to event strategy discussions.
• Assist in coordinating the Field Event schedule.
• Draft and process documentation for internal event agreements.
• Learn and help develop proformas for various events produced by the department
• Offer support during the regular and post-season as needed.
• Perform other tasks as assigned.

Education or Experience and/or Skills:

• High School Diploma or equivalent.
• In pursuit or recent completion of a bachelor’s degree in business, Hospitality, Event Management, Marketing or a related field is preferred.
• Shown past interest in Special Events field through previous internships, jobs, or shadowing opportunities.
• High level of professionalism with ability to thrive in a fast-paced team environment.
• Superior attention to detail and deadline orientation.
• Ability to work efficiently.
• Highly motivated with strong work ethic.
• Ability to maintain discretion concerning confidential records.
• Ability to interface with internal and external partners.
• Proficient in Microsoft Office with an emphasis on Excel and Word preferred.
• Ability to prioritize tasks and handle numerous assignments simultaneously.
• Strong written and interpersonal skills.

Work Environment:

This job operates in an office, clerical setting. This role routinely uses standard office equipment such as computers, phones, and photocopiers. The noise level is usually moderate but can be loud within the stadium environment.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Specific vision abilities required by this job include close and focused vision.

While performing the duties of this job, the employee is regularly required to see and hear. The employee is required to sit and/or stand for long periods of time, use hands/fingers to utilize various electronic platforms.

Position Type and Expected Hours of Work

Ability to work a flexible schedule, including extended hours, evenings, weekends, and holidays.

Travel

No travel is expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

EOE/M/F/Vet/Disability