Special Events Assistant

Special Events Assistant

Salary

$17.00 - $20.00 Hourly

Location

City of Waukesha -PARK-REC & Forestry - 1900 Aviation Drive Waukesha, WI

Job Type

Seasonal

Job Number

26--00820

Department

Parks, Recreation and Forestry

Opening Date

08/17/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Special Events Assistant

Wage: $17.00 - $20.00 hourly

• Please note - this is a yearlong position but is classified as a part-time, seasonal position.

Primary Function

Assists in providing community special events. Serves in a supervisory capacity for special events. Is responsible for the management of safety practices and ensuring the implementation of high-quality events.

Reporting Relationship

Works under the general supervision of the Recreation Supervisor - Special Events. Supervision may be exercised over staff and volunteers.

Major Duties and Responsibilities

• Assists in hiring staff/volunteers for events.
• Works with Recreation Supervisor to help organize, coordinate and lead the implementation of community activities.
• Works with vendors to obtain prices, equipment and supplies.
• Responsible for event readiness including site and facility inspections.
• Assists in ensuring proper supervision of event.
• Performs event set-up and take down.
• Responsible for on-site public relations at Special Events. Appropriately handles questions and concerns at the site. Observes, enforces and explains all facility rules and regulations.
• Assist in the implementation of financial procedures, ensures consistency in WPRF operational standards.
• Responsible for verifying staff/volunteer hours. Completes and submits the hours each week to Recreation Supervisor.
• Attends and provides all in-service training, ongoing evaluations and staff/volunteer trainings. Is responsible for programming including communication, scheduling staff volunteers. Reviews current staff manual.
• Ensures implementation of the facility/site emergency action plans and facility/site rules.
• Communicates equipment and supply needs to the Waukesha Parks, Recreation and Forestry Department.
• Ensures that the staff/volunteers follow proper procedures. Prepares, submits records and reports as needed.
• Reports immediate concerns to Recreation Supervisor - Special Events.
• Completes event evaluations.
• Carries out additional duties as may be assigned.

Position Qualifications

• Must be at least 18 years of age or older
• Must hold current American Red Cross CPR, First Aid and AED certification (or can obtained through the department within the first year of employment)
• Prefer knowledge of concession stand operations, cash handling and safe food handling procedures.
• Ability to assign duties and supervise personnel, volunteers and contractual entertainment.
• Prefer college or university graduate with training in business, marketing, recreation or related area.
• Must be able to lift

Applications may be obtained at the WPRF Office 1900 Aviation Dr., Waukesha, Wi 53188 or on the City website Waukesha-wi.gov Apply early! Please note - this is a yearlong position but is classified as a part-time, seasonal position.

For Additional Information Contact: Joanna Adamicki, Recreation Supervisor - Special Events, 262-524-3717

The City of Waukesha is an Equal Opportunity Employer.

No Benefits

01

Are you 18 years of age or older?

• Yes
• No

02

Do you possess a First Aid/CPR/AED Certification?

• Yes
• No

03

Are you a college or university graduate with training in business, marketing, recreation, or related area?

• Yes
• No

04

Do you have knowledge of concession stand operations, cash handling, and safe food handling procedures?

• Yes
• No

05

Are you able to lift and move up to 50 pounds and occasionally lift in excess of 50 pounds?

• Yes
• No

Required Question

Employer City of Waukesha

Address 201 Delafield Street

Waukesha, Wisconsin, 53188

Phone 262-524-3745

Website http://www.waukesha-wi.gov