Bash Scripting, Budgeting, Communication Skills, Database Administration, Database Marketing, Event Management, Funding, Fundraising, Logistics, Marketing, Marketing Communications, Microsoft Excel, Microsoft Office, Microsoft Word, Operations Planning, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Reconciliation, Sales, Scripting (Scripting Languages), Stewardship, Team Player, Time Management, Writing Skills, eSourcing
The Special Events Coordinator will guide the operations, planning, lead-up, and implementation of fundraising and development events, which primarily run from March through May. Ideal candidate will have skills in event planning, fundraising, database management, and marketing.
Essential Functions:
- Work with established BB Bash Committee to design and implement a gala celebration which will include:
- Event and table sponsorships
- Ticket Sales
- Pre-Mitzvah and Mitzvah Moment donations
- Coordinating Auction procurement and implementation
- Raffle and event games
- Run of Show and scripted program
- Plan and run other friend-raising and fundraising events
- Focus on logistics, vendors, registration, database management, d?cor, and theme
- Manage events within a budget - both for event expenses and income
- Coordinate all fundraising aspects of events
- Work with Development Director on paddle raise, pitch, and matching gift
- Work closely with the Marketing and Communications Director on all marketing pieces
- Events include, but are not limited to,
- BB Camp Bash
- Spaghetti Dinner
- Central Coast Community Seder
- Golf Tournament
- Stewardship Events (Volunteer Appreciation & Legacy Society)
- Coordinate event database management and data needs between multiple databases including post-event reconciliation.
- Evaluate and report on events with a focus on improvement for future years
General Expectations:
- Ensure all responsibilities and functions are performed in a timely and accurate manner
- Demonstrate compliance with and ethics surrounding program policies and procedures
- Maintain appropriate degree of confidentiality
- Attend, participate in, and complete orientation, training and educational activities as required
- Demonstrate flexibility in a variety of situations
- Work as a team and go out of your way to help other staff members
- Be professional. Maintain BB360's positive image in the community by acting appropriately
- Demonstrate a positive attitude
- Demonstrate sound judgment and maturity
- Demonstrate a positive working relationship with Supervisor and colleagues
- Work independently
- Have fun!
- Other duties as assigned.
Minimum Qualifications:
- Three years related experience and/or training; or equivalent combination of education and experience.
- 1-3 years experience in event management
- Strong knowledge of MS Excel, MS Word, and other MS Office programs
- Experience with donor and event databases
- Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
- Strong written and oral communication skills
- Excellent organizational and problem-solving skills
- Good "people" skills important
- Energy, enthusiasm, and a positive attitude