Special Projects and Administrative Coordinator

Position Details

Position Information

Posting date 07/13/2026 Closing date Open Until Filled Yes Position Number 1125977 Position Title Special Projects and Administrative Coordinator Hiring Range Minimum $23.94 Hiring Range Maximum $29.00 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule

Department will offer hybrid work schedule opportunity, but there will be regular on-site work required. The successful candidate needs to be within commuting distance to campus.

Location of Position

Lebanon, NH

41 Centerra Parkway

Remote Work Eligibility? Hybrid Is this a term position? No If yes, length of term in months. Is this a grant funded position? No Position Purpose

Serve as a resource for colleagues in Recognition and Stewardship, providing research and administrative support for core departmental operations and a variety of special projects.

Description Required Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities

• Three plus years of office experience in a complex work environment.
• Demonstrated proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• High level of initiative and attention to detail, with ability to maintain flexibility in a changing work environment.
• Strong project management and organizational skills; ability to prioritize multiple projects/tasks with competing priorities.
• Collaborative nature with the ability to work independently.
• Strong interpersonal and communication skills, diplomacy, and commitment to professionalism.
• Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College.
• Discretion and confidentiality with donor-related information and sensitive matters.
• Strong writing and proofreading skills.
• Ability to understand, facilitate, and implement complex scheduling.

Preferred Qualifications

• Experience with Ablebits or V/Xlookup or similar data manipulation tools.
• Familiarity with databases and web-based programs.
• Demonstrated research and analytic skills.

Department Contact for Recruitment Inquiries Cindy Hodgdon Welch Department Contact Phone Number 603-646-3925 Department Contact for Cover Letter and Title Cindy Hodgdon Welch, Associate Director of Advancement Business Operations Department Contact's Phone Number 603-646-3925 Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Selected applicants may be asked to complete an assessment for skills identified as critical in the success of this role. This would include a proficiency test for the skills and/or software listed in the required qualifications.

Quick Link https://searchjobs.dartmouth.edu/postings/86512

Key Accountabilities

Description

Works with Assistant Vice President and other departmental partners on a wide range of recognition and stewardship projects, which include research and writing activities. Serves as first point of contact/triage officer for the Recognition and Stewardship e-mail account. Utilizes Dartmouth's systems of record (Advance, Balance, Data Warehouse) and other software to gather and process data.

Percentage Of Time 50 Description

In accordance with Dartmouth's finance policies, generates purchase orders, reconciles expenses, and establishes and manages vendors and associated contracts.

Percentage Of Time 30 Description

Provides administrative support for the Assistant Vice President while maintaining appropriate levels of confidentiality and sensitivity. Oversees the management of the Assistant Vice President's meeting calendar and ensures they are prepped for meetings and events. Coordinates travel plans for the Assistant Vice President based on their needs and preferences and in accordance with institutional policies. Maintains comprehensive trip itineraries and ensures business expense reimbursements are completed in a timely manner.

Percentage Of Time 15

• -- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. -- Performs other duties as assigned. 5%

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this employment opportunity?

• Current Dartmouth employee (Please specify full name below)

• Word of mouth

• Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)

• jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)

• Recruiter (Please specify full name or event below)

• abilityJOBS

• Chronicle of Higher Education

• Glassdoor

• Handshake

• HigherEdJobs

• HigherEdMilitary

• Indeed

• Inside Higher Ed

• LinkedIn's Job Board

• RecruitMilitary

• Dartmouth's Job Board (searchjobs.dartmouth.edu)

• Other (Please specify below)

• If you would like to add more information to your answer, please specify here:

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Additional Document #1