Special Projects Coordinator

Careerscape is recruiting on behalf of our client, a professional services firm, for a Special Projects Coordinator to join their team on a fully remote basis. This is a great opportunity for an organized, detail-oriented early-career professional to support cross-functional initiatives, keep projects moving, and become the go-to person teams rely on to track deadlines, coordinate deliverables, and keep everyone aligned.

Day to day, you will juggle multiple moving pieces at once, jumping between calendars, trackers, and team check-ins to make sure nothing falls through the cracks. People who thrive in this role are proactive communicators who enjoy variety, stay calm when priorities shift, and take pride in being dependable. If you like being the person who quietly keeps things on track and are eager to learn how a professional services organization runs behind the scenes, this role is a strong fit.

Responsibilities

• Coordinate timelines, tasks, and deliverables across multiple cross-functional projects
• Track project deadlines and proactively flag risks to stakeholders
• Schedule and help facilitate project meetings, including agendas and follow-up notes
• Maintain project trackers, shared calendars, and status reports
• Serve as a reliable point of contact for project updates and questions
• Assist project leads and department heads with day-to-day administrative needs
• Prepare summaries, presentations, and documentation for internal and client-facing use
• Monitor action items and follow up with team members to ensure timely completion
• Help identify process improvements to keep projects running smoothly
• Support ad hoc special projects and initiatives as they arise

Requirements

• 0-2 years of experience in project coordination, administrative support, or a related role
• Bachelor's degree or equivalent practical experience preferred
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Clear written and verbal communication skills
• Comfort working with tools such as Microsoft Office, Google Workspace, and project trackers
• Self-starter who can work independently in a remote environment
• Dependable, proactive, and adaptable to shifting priorities
• Strong interpersonal skills and a collaborative, team-oriented mindset

Benefits

• Medical, dental, and vision insurance
• 401k plan with employer match
• Paid time off and paid holidays
• Fully remote work with flexible scheduling
• Home office stipend for remote equipment and supplies
• Professional development and training support
• Employee assistance program
• Collaborative, supportive team culture
• Opportunities for growth within a professional services organization
• Paid parental leave