Special Services Clerk- Part-time

MADISON CONSOLIDATED SCHOOLS

Position Title: Special Services Administrative Clerk

Reports to: Special Education Director and/or Programs Director and Assistant Superintendent

FSLA: Non-Exempt

Summary of the position: To ensure the smooth and efficient operation of the special services office/department so that the departments maximum positive impact on the education of children can be realized.

Qualifications: High School Diploma or equivalent

Supervises: None

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to satisfactorily perform each essential function.

• Performs the necessary office routines, procedures, and practices associated with a busy, productive, and efficiently run special education/services department.
• Ensures proper and efficient Medicaid billing entry and documentation as well as other documentation entry needs.
• Maintains department and student records/files as required.
• Demonstrates prompt, organized, dependable, and efficient work performance.
• Collaborates professionally with colleagues and families.
• Communicates concerns, needs, and information directly to the special education director.
• Receives and routes incoming and outgoing calls and written communications.
• Responds to coworkers, community members, and families in a timely manner.
• Develops correspondence, forms, reports, certificates, etc. as needed.
• Takes initiative to identify areas of need and ways to improve efficiency.
• Assists principals, directors, teachers, the special education department, the programs assistant, the assistant superintendent, and families as needed.
• Participates in professional development, training, and new initiatives as requested.
• Demonstrates the ability to be flexible when needed.
• Demonstrates a growth mindset and is open to feedback.
• Demonstrates the ability to effectively manage time, meet deadlines, and prioritize tasks for completion.
• Other duties as determined and assigned by the special education director and/or assistant superintendent.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

It is the policy of Madison Consolidated Schools not to discriminate on the basis of race, color, religion, sex, national origin, disability, or age, in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 1971, 22-9-1); Public Law 218 (I.C. 1971, Title 20); Titles VI and VII (Civil Rights Act 1964); the Equal Pay Act of 1973; Title IX (1972 Education Amendments); Public Law 94-142; and Public Law 93-112, Section 504.

Written by: Assistant Superintendent

Date: 7/10/2026