Specialist 3 - Administration

Join Our Team as a Specialist 3 - Administration in Titusville, NJ!

Are you a highly organized, proactive, and collaborative individual with a knack for managing competing priorities? We are seeking a dynamic professional to provide administrative, project coordination, and operational support within our Clinical Pharmacology & Pharmacometrics (CPP) team. This hybrid role offers the opportunity to work in a global, matrixed environment, supporting the CPP Leadership Team in executing key priorities and ensuring smooth day-to-day operations.

Key Responsibilities

• Provide executive and administrative support, including calendar management, meeting coordination, and travel arrangements for CPP Leadership.
• Support project, process, and business operations across CPP priorities, including coordination, tracking, reporting, and process improvement.
• Maintain and enhance operational reporting tools, trackers, dashboards, and data sources.
• Build productive relationships and collaborate effectively with colleagues, leaders, and external vendors.
• Utilize AI-enabled platforms to improve efficiency and support continuous improvement.

Requirements

• Associate's degree or equivalent experience with at least 5 years of relevant work experience.
• Proven experience in executive administrative support and project coordination in the pharmaceutical or biotech industry.
• High proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently, manage time effectively, and follow through on deliverables.

Preferences

• Bachelor's degree.
• Experience supporting senior leaders or executives, including complex calendar management across global time zones.
• Experience using AI-enabled platforms like Microsoft Copilot or similar tools.
• Flexibility in working hours to support global teams.

Join us in Titusville, NJ, and be part of a team that values innovation, collaboration, and continuous improvement. Apply now to make a significant impact!

Subject Line: Exciting Opportunity: Specialist 3 - Administration

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