Specialist, Accounts Payable

Job Description

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Job Title: Specialist, Accounts Payable

Posting Start Date: 8/4/26

Job Description:

Primary Role

• The Accounts Payable Specialist is responsible for the processing accuracy, timeliness, and compliance of transactions.
• Transactions include, but are not limited to invoices, credit memos, check requests, supplier chargebacks, travel and expense reimbursements, purchasing card, and unclaimed property.
• This responsibility includes, but is not limited to: validating transactions, reconciling general ledger accounts, posting correcting and adjusting journal entries, and with providing issue analysis and workflow status resolution.
• Assist with ensuring all of Accounts Payable's transactions are processed in accordance with USGAAP, SOX, regulatory and tax policies, and internal policy and procedures.
• Deliver excellent customer service to Accounts Payable's internal clients and external customers.
• Perform other assigned Accounts Payable tasks under the direction of Accounts Payable management.

Important Information

Posted range is $22.50-$25.00

The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water, we are committed to pay equity.

This position may be eligible for annual incentive pay and you will have the opportunity for continued salary growth. In addition to compensation, you will be offered a comprehensive benefits package including 401(k), Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more! American Water is also proud to offer employees learning opportunities and work experiences to grow professionally!

In addition to compensation, you will be offered a comprehensive benefits package including 401(k),Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more!

American Water is also proud to offer employees learning opportunities and work experiences to grow professionally!

Key Accountabilities

• Monitor aging PTP transactions in workflow and troubleshoot
• Validate transactions are processed in accordance with USGAAP, SOX, regulatory and tax policies, and internal policy and procedures.
• Reconcile sub ledger account activity to the general ledger.
• Process correcting journal entries.
• Address, resolve, and/or escalate supplier/customer inquiries Identify and correct duplicate invoices and payments Analyze vendor statements
• Assist with training of internal clients and external customers.
• Assist with month end closing, by calculating accruals, preparing journal entries and performing miscellaneous A/P reconciliations as requested

Knowledge/Skills

• Must be detail oriented with the ability to demonstrate a high degree of accuracy.
• Must have the ability to solve challenging AP issues by analyzing problems that arise in the day-to-day processing of invoices or correct prior erroneously posted documents
• Must have strong organization skills, including ability to multi-task, and prioritize in a fast-paced environment
• Strong written and verbal communication
• Must have the ability to interact diplomatically and respectfully with co-workers, customers, and department management
• Strong knowledge of Accounts Payable's processes and best practices
• Strong knowledge and use of Microsoft Office tools (MS Office, Lotus Notes, etc.)

Experience/Education

• Two-year Associates degree in Accounting or related field preferred or equivalent relevant job experience required.

• No experience required with a relevant business Bachelor's degree.

• Minimum two years prior job-related experience preferred or a relevant business degree.

• Strong experience with Accounts Payable software/systems.

• Utilities industry or shared services experience a plus

• SAP, Great Plains, Open Text, or ImageNow experience a plus Unclaimed property software - Tracker a plus

• 3-way match invoice resolution a plus 1099 tax from experience a plus

Travel and expense reimbursement or purchasing

Work Environment

• Office environment
• Hybrid work schedule 3 days in the office 2 days remote.

Competencies

Plans & Aligns

Decision Making

Communicates Effectively

Builds Networks

Action Oriented

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