Specialist-Human Resources

Job Title: Human Resource Specialist Exemption Status/Test: Nonexempt

Reports to: Chief of Staff Date Revised: August 2026

Dept./School: Human Resources Clerical/Para: PG 06-226 Days

Primary Purpose:

Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Must have experience with Skyward SMS

Proficiency in keyboarding and file maintenance

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to read, speak and understand English

Excellent organizational skills

Effective communication and interpersonal skills

Major Responsibilities and Duties:

HR Support

• Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
• Maintain HR information database to ensure that employee information is accurate, current, and reliable.
• Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
• Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
• Process new hire paperwork including criminal history information, references, and other application materials.

File Management

• Maintain the district position control data system in an accurate and efficient manner.
• Receive and process all personnel requisitions including reconciling vacancies with approved staff allocations, verifying accuracy of information, and adding new positions as directed. Identify and resolve inconsistencies.
• Prepare and distribute or post job vacancy announcements and advertisements.
• May prepare and maintain employee service records.

Reports and Correspondence

• Prepare and distribute or post job vacancy announcements and advertisements.
• Prepare, maintain, and distribute employee handbook as directed.
• Prepare correspondence, forms, and reports according to district standards and requirements.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors and assist employees and applicants to complete applications and required paperwork.
• Assist with the preparation and distribution of employment contracts.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Perform all other duties as assigned.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment

Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Employee Signature: Date

Supervisor Signature: Date