Specialist I Purchasing

Job Title - Purchasing Specialist

Supervised by/Reports to: Business Manager and Chief School Financial Officer

FLSA Status: Non-exempt

Job Goal: To assist the Business/Purchasing Manager in administering the competitive bid process and other duties as required concerned with business operations.

Qualifications:

• Five (5) years specifically related experience and/or training or a Bachelor's degree with major in accounting, business administration or closely related field, or equivalent combination of education and experience.
• Experience with governmental accounting software preferred.
• Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Strong organizational skills and demonstrated knowledge of word processing software, spreadsheets, database, and/or other office/data management technology.
• Demonstrated proficiency in oral and written communication skills.
• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
• Ability to identify and solve problems as a productive team member.
• Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
• Ability to be punctual and in regular attendance.
• Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

• Demonstrates support for the school system and its goals and priorities.
• Coordinates with all departments and divisions in the development of competitive solicitations for the furnishing of supplies, materials, equipment and services.
• Communicates with various departments and employees concerning requisitions and purchase orders as it relates to accuracy of documents, availability of funds and proper account coding, etc.
• Resolves problems and issues arising from purchase of services, supplies and equipment related to vendors.
• Evaluates requisitions, prepares and distributes purchase orders.
• Works with user departments to prepare and request quotations from vendors.
• Enters data related to fixed assets and assists immediate supervisor(s) with asset inventories as directed.
• Assists with bid openings, tabulations, and analysis.
• Prepares and distributes bid specifications and addendums.
• Maintains and queries various spreadsheets and data bases.
• Provides information to departments, schools, vendors and the public regarding purchasing and the bid process.
• Performs duties in a courteous and professional manner.
• Maintains appropriate confidentiality regarding school/workplace matters.
• Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
• Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
• Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
• Maintains and submits reports, records, and correspondence in a timely and accurate manner.
• Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
• Uses effective collaboration skills to work as a productive team member.
• Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
• Reports absences and takes leave in accordance with Board policies and procedures.
• Performs any other job-related duties as assigned by supervisor.

Terms of Employment: Twelve-month position in accordance with Board approved salary schedule.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Baldwin County Board of Education policy on evaluation of classified personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.