Specialist III - Accounts Payable

Specialist III - Accounts Payable

Job Status: UNTIL FILLED Posting Date: 10/05/2026 Posting Number: 013864 Location: Accounting Position Title: Specialist III - Accounts Payable Wage/Hour Status: Non-Exempt Reports To: Director of Accounting / Executive Director of Finance/CFO

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and to verify coding accuracy on DP's and PO's according to policy and procedures.

Qualifications: Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Knowledge of basic accounting procedures
• Ability to use personal computer and software to develop spreadsheets, databases and do word processing.
• Proficiency in use of calculator and office machines
• Ability to communicate effectively

Experience:

• One year accounting experience at clerical level
• Such alternatives to the above qualifications as the administration may find appropriate and acceptable

Major Responsibilities and Duties:

• Receive and distribute to appropriate accounting personnel all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
• Point of contact for electronic AP invoices and communications.
• Contact district personnel and vendors to correct or obtain information as needed.
• Scan and file office copies of checks, requisitions, invoices, purchase orders and other documents as required.
• Keep documentation up-to-date by maintaining accurate file room records.
• Electronically review coding on all district requisitions and PO's to insure coding accuracy and consistency.
• Maintain department Cash Log, prepare miscellaneous bank deposits and take to the bank.
• Pick up deposit slips and statements from bank.
• Receive incoming calls, answer questions, and direct calls to the proper party.
• Maintain department's office supply inventory, receive and verify orders to be distributed.
• Input accounting data into automated accounting system using personal computer.
• Back up for coordination of armored car services, review of monthly billings, banking supplies, posting of online checks register and the coordination of Donation Log.
• Prepare correspondence using personal computer.
• Keep informed of and comply with state and district policies and regulations concerning primary job.
• Provide clerical support to Director of Accounting and accounting staff.
• Performs other duties as the superintendent may assign.

Supervisory Responsibilities:

None.

Customer Care Skills: Mental Demands/Physical Demands:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress.

Salary: Pay Grade AS05, $22.55 - $26.89 hourly rate, commensurate with experience according to District salary schedule.

Days: 226 Start Date: 2027-01-04 00:00:00.000