Specialist, Operations & Logistics

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we’ve been addressing the world’s most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you’ll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future.

We are proud to share that CECO was named one of Newsweek’s America’s Greatest Companies for 2025 and that Forbes recognized CECO as one of America’s Most Successful Small‑Cap Companies for 2026, marking our third consecutive year on the Forbes list.  CECO Environmental is a publicly traded company on the NASDAQ under the ticker CECO, reflecting our strong growth, financial performance, and commitment to delivering value to shareholders.

As part of the CECO Environmental family of brands, Industrial Air Solutions plays a critical role in delivering specialized air solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship.

Position Summary

The Operations & Logistics Specialist is responsible for performing clerical and technical work in support of operations and receiving activities. This role maintains frequent communication between warehouse, project managers and sales team, to ensure quality and schedules are met. The Operations & Logistics Specialist communicates risks and changes to Project Managers or Fabricators.  This role also performs the administrative receiving function of purchase orders including data entry and document scanning.

Key Responsibilities

• Executes the receiving function of purchase orders in the ERP system.
• Executes the delivery of goods from inventory to sales orders and projects in the ERP system
• Enter customer orders in the ERP system
• Provide daily communication to AM and PM team on status of orders
• Work closely with the warehouse on any potential issues and communicate to the team.
• Coordinates delivery logistics and expedites purchase orders as needed.
• Obtains shipping documents from vendors on direct ship purchase orders.
• Coding and approving freight invoices in ERP workflow
• Coordinates the communication and distribution of shipping documents as required.
• Scans documentation to SharePoint.
• Performs general clerical duties; data entry, answers telephones; maintains files and scans documentation.
• Backup order entry, as needed
• Run reports along with monthly tracking spreadsheets
• Other job duties as assigned.

Qualifications

• High school diploma required.
• 2-5 years of experience in operations/logistics in manufacturing organization in an order or make-to-order ERP/MRP driven manufacturing environment.
• Strong interpersonal skills required.
• Must be able to handle numerous technical, commercial, and administrative skills.
• Strong attention to detail and time management skills required.
• Microsoft Office proficiency with an emphasis on excel
• Solid judgement, decision making skills and leadership capabilities
• Highly motivated, self-directed and customer service oriented
• Excellent analytical skills with the ability to manage multiple projects
• Exceptional negotiation skills

 Travel Requirements (Requirement): The ability to travel when necessary

Competencies:

Knowledge:

• Customer and Personal Service— Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• English Language— Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Skill In:

• Negotiation— Bringing others together and trying to reconcile differences.
• Active Listening— Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking— Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Persuasion— Persuading others to change their minds or behavior.
• Speaking— Talking to others to convey information effectively.
• Technical – Ability to read P&ID’s, General Assembly Blueprints, Component specification.

Abilities In:

• Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
• Speech Clarity — The ability to speak clearly so others can understand you.
• Written Expression — The ability to communicate information and ideas in writing so others will understand
• Written Comprehension — The ability to read and understand information and ideas presented in writin..
• Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense
• Fluency of Ideas — The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

ADA Requirements:

Office Positions

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary.

Positions in this function typically require typing, sitting, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

• Concentrated mental and/or visual attention. The work involves performing complex tasks to very close accuracy and quality specifications, or a high degree of hand and eye coordination for sustained periods.
• The job is typically performed under comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.
• Compliance with company attendance standards.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.