Specialist - Public Safety Compliance

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

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• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
  

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Regional Center for Public Safety Excellence

General Statement of Job

The Public Safety Compliance Specialist provides administrative and technical support to Dean, Department Chair for Public Safety Programs and the staff at the Regional Center for Public Safety Excellence by performing the following essential duties and other duties as assigned.

Specific Duties and Responsibilities

Essential Functions:

• Provides administrative and technical support and assistance to the Dean, Department Chair for Public Safety Programs and the staff at the RCPSE for Continuing Education trainings and courses.
• Prepares memos, letters, forms, reports and other routine correspondence related to compliance for public safety programs and trainings.
• Facilitates communications, plans and follow-ups on administrative and technical matters related to compliance for public safety programs and trainings.
• Interacts with and provides customer service to students, staff, and the public in a positive manner and answers questions regarding matters related to public safety trainings and compliance requirements.
• Responds to student (or potential student) inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
• Processes administrative and technical matters related to compliance for Public Safety programs and trainings.
• Assists with compiling, tracking, and submitting reports and documents related to the public safety programs and trainings.
• Facilitates and supports projects and activities with internal and external departments, with some weekend and evening work required to meet strict deadlines.
• Creates and maintains confidential and computerized student files, records, and documents.
• Assists potential students throughout the entire intake process of the Police Academy, the Fire Academy, the Jailer Academy, the Telecommunication courses, and any other partnership established by the College.
• Processes information and reports with Pharr PD Training Coordinator related to the academy license.
• Processes necessary reports and documents related to any Public Safety Programs, as required.
• Conducts college tours to internal and external stakeholders.
• Maintains knowledge of the College's programs, policies, procedures, academic standards, admissions process, entrance tests, degree plans, and courses.
• Assists with the Completion Ceremonies for the Police and Fire Academies.
• Verifies students' registry and payment and ensures compliance of all the state-funded courses.
• Reconciles third-party contracts and agreements and prepares for billing.
• Performs other duties as assigned.

Required Education and Experience

• Associate's Degree or a minimum of 60 earned college hours required.
• At least one (1) year of work experience in a related work setting and duties required.

Required Knowledge, Skills and Abilities

• Excellent oral, written, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environme