Specialist - Special Education Accounting

Special Education - Specialist - Special Education Accounting

Specialist - Special Education Accounting

Special Education

Support/Hourly - Position - Specialist - Special Education Accounting

Job Number 0000765398

Start Date

Open Date 08/18/2026

Closing Date

ROLE & PURPOSE

To serve as Specialist - Special Education Accounting for the Special Education Department.

QUALIFICATIONS

EDUCATION/CERTIFICATION

• High School Diploma/GED from an accredited institution, required.

EXPERIENCE

• Three years successful accounting/bookkeeping/clerical or office experience in a multi-task environment.

SPECIAL KNOWLEDGE/SKILLS

• Strong communication and interpersonal skills (written and verbal)
• General understanding of bookkeeping or accounting
• Ability to analyze data and balance reports.
• Ability to design spreadsheets; create simple formulas and reconcile financial data
• Work with minimal supervision.

MAJOR RESPONSIBILITIES & DUTIES

I. INSTRUCTIONAL MANAGEMENT

• Assist in processing and dissemination of materials.
• Communicate with vendors, schools or departments concerning problem invoices.

II. SCHOOL/ORGANIZATIONAL CLIMATE

• Perform routine office duties and promote a positive and efficient office environment.
• Assist department secretary with the annual budget process.
• Work collaboratively with colleagues in other Specialized Learning Departments.

III. SCHOOL/ORGANIZATIONAL IMPROVEMENT

• Maintain a list of all personnel coded to federal funds.
• Prepare reports and conduct research as requested by the Director and others.
• Input budget change transactions as needed.
• Implement communication and management systems to promote efficient and ensure accurate use of Special Education Funds.

IV. ADMINISTRATION & FISCAL/FACILITIES MANAGEMENT

• In collaboration with the Director of Special Education, plan distribution of Special Education funds for the upcoming fiscal year.
• Set up initial budgets for federal programs. Prepare documents for Board approval prior to these funds being posted on the system.
• Prepare and submit budget and amendments to TEA via E-Grants System.
• Process budget changes and journal entries.
• Answer questions concerning legality of expenditures of Special Education funds.
• Coordinate with Payroll and Personnel to assure correct payment of all personnel paid with Special Education Funds.
• Maintain a central fund used for unexpected needs and emergencies.
• Performs fiscal monitoring of check requests, audits all documentation, audits approval signatures.
• Performs fiscal monitoring of purchase orders, capital assets maintenance, monitors budget balance/charge codes/approval signatures.
• Verify vendor invoices and resolve any discrepancies; processes all disbursements.
• Provide monthly budget reports to the Director and Account Managers.
• Assist department secretaries with maintaining accountability worksheets for coordinators.

V. SCHOOL/COMMUNITY RELATIONS

• Serve as liaison between Special Education and Accounting, Budget, Accounts Payable and Purchasing Department.
• Work in conjunction with the Accounting Department to assure accurate and complete reporting of expenditures to TEA.

VI. PROFESSIONAL GROWTH & DEVELOPMENT

• Attend training sessions and staff development to update knowledge and skills.
• Attend and share information from TEA updates and webinars regarding Special Education funding.
• Attend scheduled staff and in-service meetings.

VII. OTHER DUTIES

• Any other responsibilities as designated by the Director of Special Education.

VIII. EQUIPMENT & SOFTWARE SKILLS

• Personal computer, printer, fax machine, copier, scanner, and calculator.

IX. WORKING CONDITIONS

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS

• Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion: Moderate walking
• Lifting: Regular light lifting and carrying (less than 15 pounds)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress, with frequent interruptions.

Duty Days 243

Pay Grade Admin Support 4