Specialist Supply Chain Mgmt

Engage with us for your next career opportunity. Right Here.

Job Type:

Regular

Scheduled Hours:

40

Why You'll Love Working with St. Elizabeth Healthcare

At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We're guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do.

Benefits That Support You

We invest in you - personally and professionally.

Enjoy:

• Competitive pay and comprehensive health coverage within the first 30 days.
• Generous paid time off and flexible work schedules
• Retirement savings with employer match
• Tuition reimbursement and professional development opportunities
• Wellness, mental health, and recognition programs
• Career advancement through mentorship and internal mobility

Job Summary:

Responsible for creating and maintaining spreadsheets, trackers for savings initiatives, rounding experiences, clinical trackers and project plans. Responsible for auditing and reviewing expired contracts, policies and procedures and responsible for maintaining weekly huddle board data. Reviewing current and new office/department related policies and procedures, coordination of general office functions and associates. Responsible for providing daily administrative support to System Director, Director of Procurement, Director of Operations and Director of Strategic Sourcing. Responsible for power point presentations, ordering office supplies, calendar management and meeting coordination. Research, review and manage all department events for fund raising, team building, etc.

Demonstrates respect, dignity, kindness and empathy in each encounter with all patients, families, visitors, vendors, and other associates regardless of cultural background.

Job Description:

Data Management/Coordination

• Responsible for creating presentations, ad hoc reports and data collection/analysis.
• Responsible for intake processing and data gathering for Director of Strategic Sourcing for New Product Requests for Periop, Imaging, General Nursing, and Administration, prepare Value Analysis Team Presentations, savings tracking, etc.
• Assist Sr. Financial Analyst with monitoring of department budget, reports, research, credit card reconciliations, and year end accrual information for AP
• Process invoices, expense reports, Match Exceptions/PO receipts, etc.
• Assist Contract Coordinator with, monitoring, and tracking of Supply Chain Management Compliance 360 contracts/amendments and data accuracy for data requests from The Joint Commission, state surveys, finance, state & Federal reports, National Association reports, and hospital legal department.
• Manage and monitor department Policies/Procedures regularly, work with team to revise/update according to schedule.
• Responsible for regular updating/tracking of Premier Ascend program compliance/action plans.
• Serve as the Administrator for the SCM Intranet web page updating information such as contact information/org charts, and important bulletins.
• Responsible for regular updating/tracking of Local Contracts for Contracting Coordinator for action plans/status updates.

Office Coordination

• Responsible for providing administrative support and coordination to facilitate overall office workflow for System Director, Directors, and Managers.
• Manage special projects, documentation and recordkeeping including preparing presentations, creating process flows, correspondence, memos, reports, audits, policies/procedures, updating job descriptions, etc., while always maintaining strict confidentiality.
• Coordinate internal and external meetings including room and equipment needs, catering, agenda, meeting minutes, and correspondence to participants
• Responsible for creating, updating, and implementing department orientation process for new SCM associates, management of interview for prospective and hired associates including establishing interview panels, calculating assessment scores, establishing/editing department onboarding process (includes orientation schedules) for prospective and hired associates and coordinating/providing training as needed.
• Responsible for management of monthly "Intro to SCM New Leader Orientation" for associates outside of SCM department.
• Exhibit problem solving skills to immediately address needs of leadership, associates, or vendors in a timely, effective, and accurate manner while demonstrating ICARE Values.
• Coordinate and implement department/team activities such as annual team building, community volunteerism, holiday celebrations, retirement teas, etc.
• Manage Announcements and Improvement Opportunities sections of the weekly department Huddle Board.
• Assist with non-clinical initiatives and serve as backup support when resources within the department are strained.
• Provide daily administrative support and manage calendars for System Director, Director of Procurement, Director of Operations and Director of Strategic Sourcing.

Administrative Coordination

• Responsible for providing daily general office support for the department.
• Review/edit associate timecards and System Access Requests (SARS) as appropriate, compile and update periodic reports.
• Implement office related policies & procedures.
• Facilitate the approval flow of New Vendor Request forms.
• Serve as liaison with office staff and vendors/IT department to address system/software/hardware issues.
• Order and restock break room and office supplies, sort mail, greet visitors.
• Coordinate travel arrangements/off-site meetings.
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate staff,
• Perform other duties as requested.

Education, Credentials, Licenses:

• High School Diploma
• 1 year of college/business classes/trade education with emphasis in office management.

Specialized Knowledge:

• Knowledge of electronic databases must be able to type 60 WPM, proficient in excel and PowerPoint Presentations Microsoft Outlook/TEAMS

Kind and Length of Experience:

• Minimum of 4 years' experience in a fast pace office environment
• Must be able to multi-task and have the ability to prioritize different projects at the same time.

FLSA Status:

Non-Exempt

Right Career. Right Here. If you're looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you'll take pride in the level of care we offer our community.