Sponsored Programs Billing Supervisor

Posting Details

Posting Details

Job Title Sponsored Programs Billing Supervisor Department SPONSORED PROGRAMS Position Number FP116A Location Norfolk, VA Job Summary

The Sponsored Programs Billing Supervisor supervises the billing function for sponsored research projects within Sponsored Programs Administration and oversees invoicing and accounts receivable activities for a large and complex portfolio of grant and contract-funded projects. The Sponsored Programs Billing Supervisor ensures invoices are prepared accurately and in accordance with sponsor agreements, federal regulations, and institutional financial policies while supporting the effective financial management of sponsored program funds.

Responsibilities include reviewing and approving billing transactions, preparing and monitoring detailed invoices for complex projects, tracking unbilled receivables, and supporting monthly, quarterly, and year-end financial reporting and audit preparation. The position serves as a technical resource for complex billing questions and works closely with the Controller and campus partners to resolve billing issues, ensure compliance with sponsor requirements, and support consistent billing practices across Sponsored Programs Administration.

The Sponsored Programs Billing Supervisor provides leadership and guidance to billing staff, supports training and workload coordination, and contributes to the development and improvement of billing procedures and operational processes. This role plays an important part in supporting the financial stewardship and timely recovery of sponsored research funds for the university. Experience working with grant or contract billing and familiarity with federal research compliance requirements is beneficial for success in this role.

Position Type FullTime Type of Recruitment General Public Minimum Qualifications

• Master's degree in accounting, finance, or business administration, or a related field. Or a bachelor's degree in one of the afore mentioned fields with professional experience equivalent to a master's degree in a related area..
• Considerable knowledge of Microsoft Office Suite, including Excel and Word; working knowledge of billing or financial systems preferred.
• Working knowledge of business and management principles, including planning, resource allocation, leadership techniques, and coordination of people and resources.
• Considerable knowledge of financial transaction processing, billing practices, and accounts receivable functions, preferably within a grant or contract-funded environment.
• Working knowledge of federal, state, sponsor, and institutional policies related to financial management and billing compliance.
• Considerable organizational and time-management skills to manage multiple deadlines, priorities, and a high-volume workload.
• Considerable logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Considerable attention to detail, including the ability to complete tasks with accuracy and thoroughness across all areas.
• Basic ability to maintain confidentiality and handle sensitive financial and personnel information with discretion.
• Considerable ability to communicate effectively, both verbally and in writing, and to collaborate with internal and external stakeholders.

Preferred Qualifications

• Working or considerable knowledge of sponsored programs administration, including grant or contract billing
• Considerable experience interpreting and applying federal regulations (e.g., Uniform Guidance)
• Professional certification (e.g., CPA, CGFM, or similar) or progress toward certification
• Master's degree in accounting, finance, or business administration

Conditions of Employment

• This position is required to complete a Statement of Personal Economic Interest upon hire in accordance with the Code of Virginia

Job Open Date 09/09/2026 Open Until Filled No Application Review Date 09/15/2026 Job Close Date 09/15/2026 Special Instructions to Applicants / Additional Materials Required Criminal Background Check The final candidate is required to complete a criminal history check. Department Information Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

ODU Statement

Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).