Sponsored Programs Officer - Post-award | Office of Sponsored Programs Administration

The Sponsored Programs Officer: Administrative Post Award is a critical liaison between OSPA and Finance Research Administration, along with other internal compliance offices, and keeps the Assistant Director fully informed of non-routine matters. This position advises and supports the Director and Assistant Director on policies and procedures and on developing and maintaining OSPA online and other resources.

This position reports to the Assistant Director, Sponsored Programs.

The Sponsored Programs Officer (SPO) for Administrative Post Award is responsible for non-financial administration of all awarded sponsored research projects.

Job responsibilities include:

Manages Award Receipt, Negotiation, and Setup 

• Negotiates the Terms & Conditions of awards with funding agencies as necessary, in coordination with Tech Transfer and Legal, and processing acceptance.

• Manages administrative aspects of all sponsored awards including prior approval requests, award transfers to other institutions, reviews of sponsors’ terms and conditions before and after awards are made.

• Notifies Investigators of awards and informs them of all reporting and other requirements as defined by the award’s terms and conditions.

Performs Compliance Management 

• Performs due diligence and sub-recipient monitoring; issues outgoing sub-contracts and modifications; submits FFATA reports as required.

• Maintains full and timely documentation of all Post Award efforts, procedures, etc.

• Manages and follows Post Award procedures for interactions with compliance and other campus offices associated with Post Award management (IACUC, IRB, Tech Transfer, Finance, Legal Counsel, Research Support, and others as needed).

• Verifies compliance approvals are in place prior to processing award. If any compliance issues remain at the time of and/or during an award period, works with appropriate officials inside and outside OSPA before funds can be released and/or suspended.

Conducts Reporting, Data Management, and Collaboration 

• Maintains/updates awards in electronic grants management systems and any remaining award paper folders.

• For all closeouts: tracks closing documentation due dates, obtains reports from PIs, requests no-cost extensions as needed, etc. and updates in files in RAS-Grants and paper folders.

• Works with the Assistant Director and Director to develop and run reports relating to award receipts.

• Tracks outstanding awards and subcontracts. Interacts with labs and sponsors to determine status of funding, clarifies policies and guidelines, etc.

• Assists the pre-award area as needed.

• Oversees record retention needs as dictated by internal and sponsor policies.

Performs related duties & responsibilities as assigned/requested 

REQUIRED QUALIFICATIONS:

• Bachelor's degree and a minimum of two years of relevant experience in research administration at either a department or central level required.
• Familiarity with federal biomedical funding agencies (e.g., NIH, NSF, DOD) required.
• Must have the ability to plan, organize, coordinate, and perform work in various situations with numerous and diverse demands.
• Must accurately prepare and maintain records, files and reports and be able to work successfully as both a member of a team and independently with minimal supervision.
• Must be professional while interacting with a diverse group of staff, faculty, students, and the community in an academic-oriented environment.
• Must be able to effectively manage multiple priorities simultaneously and meet inflexible deadlines in a fast-paced environment.

PREFERRED QUALIFICATIONS:

• Masters degree preferred.
• CRA Certification, or willingness to obtain, preferred.

The Rockefeller University is an equal opportunity employer – veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.